Background:
The International Rescue Committee (IRC) responds to the world’s worsthumanitarian crises and helps people to survive and rebuild their lives.Founded in 1933 at the request of Albert Einstein, the IRC offers life-savingcare and life-changing assistance to refugees forced to flee from war ordisaster. At work today in over 40 countries and 22 U.S. cities, we restoresafety, dignity and hope to millions who are uprooted and struggling to endure.The IRC leads the way from harm to home.
Overview:
The purpose ofthe role is to provide accurate and timely HR support to all teams in Libya offices.
The role will encompass a range of tasks requiringskills in prioritizing and managing competing demands. The post-holder will beprivy to private and sensitive information and must be able to maintainconfidentiality.
Major Responsibilities
Proactively provide informed and confidential advice for any staff on the IRC HR policies, conditions of employment, staff handbook, performance management, learning, and development, and ensure proper application, knowing when to escalate to the HR Manager.
Prepare national staff contracts and renewals; promote staff adherence to HR policies and ensure compliance with all labor laws.
Where required, deliver workshops on HR policies and procedures.
Prepare employees’ work certificates upon request.
Ensure compliance with IRC’s time and effort reporting requirements.
Prepare payment requests for service providers working with the HR department.
Prepare and manage Libya national staff payroll and its related procedure
Support in the recruitment process as needed.
Performance Management
Assist the HR Manager in monitoring the implementation of the Performance Management process and probation system, ensuring that it operates equitably and consistently across the organization.
Follow up with managers on all aspects of the performance management cycle: setting goals, giving feedback, addressing poor performance, and annual review.
HR Database Administration
Maintain an updated list of the employees and data.
Maintain proper filing for newcomers by following up with them on their legal documents required for file records completion.
Maintain accurate records of staff leaves and ensure all staff are aware of entitlements and procedures for applying for leave.
Maintain a comprehensive, confidential electronic and paper filing system for all employees.
Onboarding
Ensure that inductions of the newly recruited are planned with relevant line managers and aligned with the IRC standards.
Support in preparing the monthly cycle orientation for all new staff.
Request all creation and termination of email accounts.
Leavers and Exit Procedures.
Ensure all IRC assets are returned (ID card, Access card, Laptop/accessories, etc.) and ensure no pending financial liabilities on the leaver.
Ensure exit interviews are carried out with all staff leaving the IRC and undertake analysis of these.
Compile monthly turnover and recruitment statistics to be communicated to HRM for further analysis to ensure effective workforce planning and retention.
Staff and Workplace Relations
Support staff relations cases, including grievances,disciplinary procedures, performance issues, redundancies, and dismissals.
Key Working Relationships:
Position Reports to HR Manager
Position directly supervises: None.
Other Internal and external contacts:
Internal: All staff and departments with Libya offices
External: Relevant stakeholders, lawyers, Ministry of Labor, Social Security, and tax offices.
#li-dni
Minimum Qualifications:Job Requirements:
· 2 - 3 years of experience in human resources.
· Professional experience with INGOs/NGOs and/or international experience is a plus.
· Experience in managing Human Resource Information systems for large numbers of staff and good Microsoft Excel skills
Demonstrated Skills and Competencies
written, presentation, and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development in English and Arabic.
Proven sense of professional discretion, integrity, and ability to manage critical situations and to effective resolution
Excellent team member with experience working in diverse work groups.
Excellent management, interpersonal and negotiation skills and a demonstrated ability to promote harmonious/cohesive teamwork in a cross-cultural context.
The desire to continually learn and develop is a must.
Language Skills:
English and Arabic fluency is required.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Accountability, and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Respect in the Workplace, Fiscal Integrity, and Anti-Retaliation.
#li-dni
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.