Job Title Human Resources Generalist I Agency West Texas A&M University Department Human Resources Proposed Minimum Salary $16.36 hourly Job Location Canyon, Texas Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits (https://www.wtamu.edu/business-finance/human-resources/benefits.html) NOTICE - All posted positions are subject to budget approval. General Summary: This position assists in the hiring process from job posting to onboarding. With instruction from the Assistant Director of Human Resources/EEO Officer, this position assists in job creation, posting staff and faculty positions, and handles completing I-9s and other onboarding functions. Responsibilities: + Serves as a primary contact for PTIs, Staff Technicians, and volunteers for actions in Workday and related systems. + Monitoring and coordinating with hiring managers on hiring. + Processing the chosen candidate to get them ready for hire by conducting background screenings, export control reviews, and selective service screening if applicable. + Getting the candidate ready for hire. + Submits Chargebacks for background checks. + Serves as primary contact in creating and processing actions in Workday and related systems. + Create UINs in UIN Manager. + Maintaining accurate employee data in Colleague and Workday. + Processing documentation for work authorization (I-9). + Overseeing onboarding tasks for assigned workers. + Coordinates Welcome Week for Business and Finance employees. + Backup role in the creation, posting, and/or processing of actions in Workday and related system. + Processing budgeted job vacancy requests (receives, reviews, approves, creates and posts). + Maintaining accurate position descriptions. + Screening staff applicants for minimum job qualifications. + Work with hiring manager when position is unposted. + Serves as Training Coordinator. + Responsible for training compliance through the TrainTraq system, including assigning all training for summer camps. + Serving as the I-9 Administrator. + Media liaison for HR/Payroll Department in regards to LinkedIn and Facebook accounts, as well as monthly newsletter graphic creation. + Assists supervisors and employees with HR-related questions. + Partners to understand current and future HR challenges, and may assist in identifying needs and opportunities for improvement. + Provides guidance to departments regarding HR and payroll practices, compliance, laws, regulations, and ethics. + Effectively communicates HR and payroll programs, practices, and policies to employees. + Maintains knowledge of federal, state, and university rules, regulations, and standard administrative procedures that govern employment. + Prepares human resources reports as requested, including IPEDS survey. + Assists in conducting studies regarding human resources needs and problems and may recommend actions. + May assist other departments, colleges, and/or divisions on human resources and/or payroll functions, including notary services. + Collaborates with the main Human Resources on updates to processes, services, and programs. + May provide planning and logistical support for events and programs, such as job fairs. + Attends human resources trainings and/or informational meetings, including assigned working groups such as TAMUS I-9 Working Group. + Maintains 100% compliance with the timely completion of required System, University, and job-specific online training courses. + This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Necessary Qualifications: + Bachelor’s degree or equivalent combination of education and experience. + No experience necessary. + Knowledge of word processing, spreadsheet, and database applications. + Knowledge of Human Resources principles. + Ability to multitask and work cooperatively with others. + Ability to work as a team member in a dynamic organization. + Ability to organize and make decisions. + Customer service skills. Interpersonal and communication skills. + This is a security-sensitive position. + The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. + The individual is required to handle PHI in accordance with A&M System policy and is further required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individual’s employment, and on an as-needed basis thereafter. Preferred Qualifications: + Master’s degree or equivalent combination of education and experience. + One (1) year of HR office experience. + SHRM Certification (CP or SCP). + Advanced skills in spreadsheets and reports. + Workday experience. Applicant Instructions: Please include the following with your application: + Cover letter + Resume + Three references Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.