**About Us** Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’ largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter. **Summary** We are seeking a highly organized and proactive Office Manager & Receptionist to ensure the smooth operation of our corporate office and provide essential support to our Shared Services and HR teams. This role combines office management, administrative coordination, and front-desk responsibilities, playing a key role in creating a welcoming and efficient workplace environment. This position will support our Human Resources team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week. This position is based out of our North Dallas office location in Dallas, TX. **Essential Duties & Responsibilities** **Office Manager Support** + Coordinate HR employee onboarding logistics, including workspace reservation and setup (at the corporate office), laptop ordering, and security badge issuance. + Support employee offboarding, including collecting assets from in-person or remote employees for the HR department. + Submit IT access and security requests for new hires and exits + Troubleshoot and coordinate maintenance for office equipment (e.g., printers, monitors, conferencing tools). + Manage office supply inventory and place orders as needed. + Support the HR team in onboarding and managing vendors in Coupa and associated invoicing. + Manage the ordering of employee appreciation, life event, recognition, and/or other gifts as directed by the CPO/ HRLT for approved expenses. + Submit and manage expense reports for approved purchases. + Collaborate as needed with other Office Managers and Executive Assistants; attend community meetings as part of the OM/EA community **Event Planning & Coordination** + Book and prepare meeting rooms or event spaces, including layout, seating, and technology support setup. + Coordinate with vendors for catering, decorations, and equipment needs. + Track RSVPs and assist with attendee check-in and registration. + Draft and distribute event communications such as invitations, reminders, and follow-ups, as needed. + Prepare event materials including name tags, agendas, signage, and handouts. + Provide onsite support during events, including greeting guests, troubleshooting, and keeping events on schedule. + Assist with post-event wrap-up, cleanup, and feedback collection. **Travel & Expense (T&E) Coordination** + Assist HRLT with meeting support and travel arrangements, including identifying and booking flights, hotels, and ground transportation, as needed. + Provide travel arrangement support for HR groups when they are traveling to conferences, as requested. + Research and recommend travel options that align with company policies and preferences. + Coordinate hotel blocks for corporate events, meetings, and conferences. + Manage travel changes, cancellations, and rebookings as needed. + Support expense report preparation and submission, ensuring accuracy and timely processing. **Reception & Front Desk Support** + Greet and assist visitors, ensuring a professional and friendly front desk experience. + Manage incoming mail and deliveries, including routing Workers’ Compensation and Unemployment Insurance claim correspondence. + Book and manage conference room schedules. + Support internal office communications and announcements. **HR & Shared Services Support** + Assist with HR Experience support such as permission management for HR Sharepoint, the HR Hub, etc. + Respond to HR-related administrative needs, as trained by the Shared Services team. + Collaborate with HR and other departments to support the internship program at the corporate office. **Education & Experience** + High School Diploma or Equivalent is required. + 3+ years of experience in office management, administrative support, or a similar role. + Strong organizational and multitasking skills with attention to detail. + Excellent written and verbal communication skills. + Proficiency with Microsoft Office Suite, Google Workspace, and office management tools. + Experience with travel and expense systems (e.g., Concur, SAP) is a plus. + Friendly, professional demeanor with a customer-service mindset. + Ability to handle sensitive information with discretion and confidentiality. **What We Offer** Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions. + Medical, Dental, Vision Insurance + Tuition Reimbursement + Paid Parental Leave + Life, Accident and Disability + Retirement with Company Match + Paid Time Off **Diversity Commitment** At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws. \#LI-Hybrid