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Summary of Position Purpose:

To support the HR team in the efficient and effective provision of HR servicesTo undertake all HR administrationTo provide cover for the HR AdvisorTo contribute to HR meetingsTo assist the HR team in achieving the Company’s objectives

Primary Responsibilities:

Update the HR master spreadsheet to show starters, leavers and data changesEnsure return to work forms are completed correctly, processed and escalated if requiredUpdate the HR system (Workday and i-Time)Monitor and respond to the HR vacancies inboxMonitor and manage the Holiday inbox, undertaking all associated adminSupport the recruitment process, in particular blue collar agency workersUpdate the Operations headcount spreadsheetPrepare absence statsMonitor agency workers and provide data to support decisions on permanent ContractsPrepare Contracts of Employment and create personnel filesAdminister Donaldson e-learningSet up new starters on HR system (Workday and i-Time)Collate training matrixes throughout CompanyUpdate organisation charts, including photos of new startersAdminister probationary reviewsTake accurate notes at meetings, including disciplinary, absence and grievances, ensuring all statements are read and signedProvide cover for the HR AdvisorEnsure all HR administration is undertaken in a timely, accurate and efficient manner, continuously seeking ways to make improvementsLiaise with the finance team to provide accurate and up-to-date information on employeesKeep up-to-date with legislation and statutory requirements, suggesting changes to HR policies and proceduresSupport the development and maintenance of a culture of positive employee relations

Person Specification:

Knowledge

Desirable

Current UK employment law and its implicationsHR best practice

Experience

Essential

Administration in a busy office environmentWorking with Excel spreadsheets for data input

Desirable

HR processes to include recruitment, absence, disciplinaries and grievances,Working in a manufacturing environmentCollecting dataDelivering measurable improvements to processes

Aptitudes, Abilities and Behaviours

Essential

Excellent organisational skills, accuracy and attention to detail, to ensure all HR information is correct and up-to-dateAbility to know when to use initiative and when to seek guidanceAbility to develop processes to improve efficiencyExcellent standard of numeracy and literacy to report data with commentaryExcellent interpersonal skills to deal effectively with employeesTact, diplomacy and sensitivity to deal with confidential informationHigh standards of professionalism and personal integrityPassion for working in the HR profession

Other Factors

Desirable

Driving licence

Employment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Donaldson Company has been made aware that there are several recruiting scams that are targeting job seekers.  These scams have attempted to solicit money for job applications and/or collect confidential information, Donaldson will never solicit money during the application or recruiting process.  Donaldson only accepts online applications through our Careers | Donaldson Company, Inc. website and any communication from a Donaldson recruiter would be sent using a donaldson.com email address.  If you have any questions about the legitimacy of an employment opportunity, please reach out to talentacquisition@donaldson.com to verify that the communication is from Donaldson.

Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.