The Groups, Conference & Events Assistant Manager is responsible for overseeing the planning, organization, and execution of all group events, conferences, and meetings at the hotel. This role involves working closely with clients to ensure their events are executed flawlessly while maintaining the hotel's standards of luxury service.

\n

What will I be doing?

\n

As Groups, Conferences & Events Assistant Manager, you will manage group accommodations actively converting customer enquiries into confirmed sales. The Groups, Conferences and Events Manager will interact frequently with customers and Guests to learn about their needs and develop relationships from which to earn repeat and expanded business.

\n

Specifically, you will be responsible for performing the following tasks to the highest standards:

\n\n Assist in managing all aspects of group bookings, conferences, and events, including pre-event planning, on-site coordination, and post-event follow-up.\nCollaborate with clients to understand their specific event requirements, ensuring their needs are met with the highest standard of service.\n Liaise with internal departments (e.g., catering, audio-visual, housekeeping) to ensure seamless event execution.\nBuild and maintain strong relationships with clients, ensuring their experience is personalized and exceeds expectations.\nConduct site visits, assist in event proposals, and provide guidance on event planning to clients.\nRespond to client inquiries promptly and professionally, addressing concerns and providing solutions as needed.\nEnsure smooth operation of all events by overseeing logistics, such as room setups, catering, audiovisual arrangements, and other event-specific requirements.\nEnsure that events are executed on time, within budget, and to the highest standards of quality.\nOversee the preparation of event spaces, ensuring they are set up according to specifications.\nAssist in preparing event contracts, monitoring event budgets, and ensuring all invoicing and billing is accurate.\nTrack revenue and costs associated with group bookings and events, striving to meet or exceed financial goals.\nAssist in managing and mentoring the Events team, providing guidance on event management and customer service.\nWork closely with other departments to ensure all event logistics and requirements are coordinated effectively.\nAssist the sales team in promoting the hotel’s event and conference facilities to potential clients.\nStay informed about industry trends and competitor offerings to provide insights for improvement and innovation in event services.\nEnsure compliance with the hotel's standards, policies, and procedures.\nConduct post-event evaluations to identify areas for improvement and ensure client satisfaction.\n

What are we looking for?

\n

A Groups, Conferences and Events Manager serving Waldorf Astoria Hotels and Resorts brand is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:

\n\nBachelor's degree in Hospitality Management, Business Administration, or a related field.\nPrevious experience in event planning or management, preferably in a luxury hotel or similar environment.\nStrong organizational skills and attention to detail.\nExcellent communication, interpersonal, and customer service skills.\nAbility to multitask and work well under pressure.\nProficiency in Microsoft Office Suite and event management software.\nStrong problem-solving skills and the ability to think on your feet.\nKnowledge of luxury service standards and a passion for delivering exceptional experiences.\nThis position requires flexibility, including working evenings, weekends, and holidays, depending on the event schedule.\nAbility to work in a fast-paced and dynamic environment.\n\n

What will it be like to work for Hilton?

\n

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands.  Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day.  And, our amazing Team Members are at the heart of it all.