The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Job overview:

The IRC Syria Grants Department ensures donor-funded awards are implemented on time, on track, and on budget. The Grants Officer will report to the Grants Coordinator and will provide administrative and other support, including coordinating data collection, consolidating, and tracking key information, reviewing, and managing internal and external reporting requests, scheduling meetings, and supporting other Grants Department tasks as needed. The position will be based in Damascus, Syria, and will also coordinate closely with colleagues across Syria as needed, and with staff located in the IRC’s headquarters offices. This position will collaborate closely with programs, operations, and the partnership departments of the IRC.

Responsibilities:

Assist in the management of a diverse and complex multi-sectoral grant portfolio through timely and accurate reporting and information development for both internal and external audiences.Work across departments to develop and manage a calendar for project cycle meetings (PCM) across program sectors, all operations departments, senior management team members, and implementing partners.Maintain up-to-date grants trackers and calendars, including internal and donor reporting deadlines, budget vs. actual (BvA) meetings, and Project Cycle Meetings (PCM).Circulate the meeting invites and coordinate the monthly, bi-monthly, and/or quarterly PCMs (Project Cycle Meeting) for the portfolio, including consolidating and storing planning files as well as circulating key action points and following up to ensure items are completedEnsure comprehensive information management by managing and organizing grant files, supporting donor audits, and updating internal IRC documentation.Support the grants team in the development and coordination of high-quality proposals for submission to donors, including the preparation for Go-No-Go (GNG) meetings, the development and review of technical and budget documents, and annexes.Conduct quarterly data and information audits to identify gaps and ensure information is appropriately stored.Perform other duties as needed or requested by the supervisor

Education and Work Experience:

A University degree in international affairs, social studies, business administration, international relations, journalism, or other relevant majors with at least 2 years of relevant professional experience.

Demonstrated Skills and Competencies:

A commitment to IRC’s mission, vision, values, and IRC Way – Professional Code of Conduct.Credible written, presentation, and verbal communication skills, including the ability to convey information effectively.Excellent word processing and computer skills, particularly MS Office (Word, Excel, and PowerPoint)Ability to coordinate and develop written communications pieces (e.g., donor reports, success stories, case studies).Ability to develop relationships across multiple departments and organize and manage complex data and information to maximize cooperation and productivity.Ability to plan long-term, organize priorities, and work under administrative and programmatic pressures to meet internal and external deadlines.Ability to work and lead tasks independently while being a strong team player.Familiarity with program design, including logical frameworks, budgeting, and grants/report writing, preferred.Ability to work in a dynamic role and be a quick learner.

Language/Travel:

English and Arabic are requiredTravel: 15% to field sites

Key Working Relationships:

Position Reports to:  Grants Coordinator
Position directly supervises:  N/A

Indirect Reporting: N/A
Key Internal Contacts:

Senior Management Team, Grants Managers, and the IRC Syria Program, Support, and Operational departments (Finance, Partnerships, Programs, MEAL, Supply Chain, Humanitarian Access, and Field Coordination). In addition, the Grants Officer will be in regular contact with IRC Regional and HQ offices as required.

Key External Contacts:  N/A

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.