Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 50 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries across the globe in a variety of technical areas including cervical cancer treatment and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce capacity development family planning, malaria, and IPC/WASH.
The RISE project supports countries to respond to the HIV epidemic and COVID-19 pandemic by providing technical assistance, service delivery, research, and cross-cutting health system innovations. RISE partners with ministries of health, local stakeholders, and nongovernmental organizations in more than 25 countries around the world to advance strategic and policy objectives to control the transmission of HIV and COVID-19. Working across the HIV prevention, care, and treatment cascade, RISE bridges country-led efforts to reach the UNAIDS 95-95-95 goals by 2030. To address the COVID-19 pandemic, RISE provides short-term, emergency response aid, alongside longer-term health systems strengthening, to achieve pandemic preparedness. Targeted technical assistance includes strengthening health information systems, human resources for health, supply chain, and health financing.
Overview of the role:
The Grants Manager is accountable for the end-to-end management and administration of all contractual actions, including awards and subawards, modifications, vendors, consultants, and compliance within the designated portfolio. Liaison with donors and federal agencies, JHU, all Jhpiego departments, and partners/subrecipients for contractual issues, negotiations, required approvals, payments, etc.
ResponsibilitiesManages subgrants with local partners working closely with technical and finance teams. Ensures compliance with State Department rules and regulations. Reports to Finance Director.
Grants & Contracts Management
Advises and provides guidance on USG and other donor rules and regulations, including updates and revisionsManages subgrants with local partners working closely with technical and finance teams. Ensures compliance with State Department rules and regulations.Develops and negotiates grants and contractual documentsProblem-solve the complexities of contractual situations, common issues, or audit findingsCollaborates and negotiates with key donor staff, including the AO/AOR/ applicable donor counterpartsManages submission of prior approvals, waivers, extensions and all other critical contractual actionsAdvises and communicates with project teams on requirements, timing, status and results of contractual actionsEnsures compliance with contractual requirements particularly in terms of reportingIdentifies and reviews components of required financial and programmatic reports for donor submissionPrepares for, and/or participates in auditsApplies expert knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulationsApplies expert knowledge of Jhpiego and JHU policies and procedures to grants and contractual documents, procurements, all other items related to grants and contracts management, etc.Grant/Subgrant and Contractual Funds Management
Oversees, at a high level, funds for awards and subawardsEngages with sub-contractors/grantees to provide capacity building and supportReviews subaward invoices and liaises with JHU to ensure payments and resolve issues and delaysFacilitates work plan and budget developmentCommunicates with stakeholders relevant rules, regulations, standards and guidance governing subawards and financial managementContractual Database Management
Manages contractual databases including JHU specific (e.g. COEUS, JHURA Agreement Workflow System (JAWS), Subaward Workflow Information Tracking System (SWIFT), SAP), Jhpiego (e.g. DocuVantage, CRM) and donor (e.g. Grants.gov Workspace, GrantSolutions, FFATA, SAM.gov)Navigates the databases to pull reports and key information for donors etc.Works with JHURA and other stakeholders to problem-solve and refine systemsManages submission process and maintain quality controlCommunicates proactively with JHU and stakeholders and respond to questionsTraining
Organizes and leads regular and need-based trainings on contracts and compliance topics and systems for U.S. and field-based staffProvides onboarding for new staffContinuous Improvement
Manages and refines Standard Operating Procedures (SOPs), manuals, templates, and other CMCD-managed reference materials Develops process and system manuals, guides, and reference materials as neededProcurements
Provides guidance on contractual elements of procurements (e.g. Technical Service Contracts (TSCs), Consultants, Leases, Master Agreements and Task Orders)Provides guidance and training on vendor selection process, documentation (e.g. Basis for Vendor Selection (BVS)), and requirements as per Jhpiego’s and JHU’s policies and proceduresProvides guidance on donor requirements for procurements, and manage submission of procurement prior approval requests to donorsLiaises and collaborate with Jhpiego Procurement, JHU, etc. as needed to resolve issues and provide trainingsBA with 5 years in similar positionPrevious experience in sponsored project management, financial or cost managementPrevious cost management experience with multi-office and multi-national international development organizationPrevious experience working with international, non-profit organizations (>$5MM)Extensive contractual and financial management experience, with at least ten years at a mid-management level, working with USAID and other international donor agenciesKnowledge of cost accounting methods and practices applicable to management of private and federal moniesExperience development of policies, procedures and systems relative to finance and accounting practicesDemonstrates leadership and management style that works in cooperation with others who represent a wide range of interests and needsExperience with international, non-profit organizations (larger than $10M), as well as a multi-office, multi-national environmentUnderstanding of the difference between contracts and cooperative agreements and their relevant terms and conditionsComfortable with a team approach to management and the ability to manage several major activities simultaneouslyExcellent general management skills particularly in facilitation, team building and coordinationDemonstrated ability to effectively manage several major activities simultaneouslyAbility to work independently and possess excellent problem-solving skillsProficiency in MS Office, financial software applications and reporting packagesExperience with Cost Proposal preparation and management for USG RFPs and RFAsExcellent written and verbal skills. Ability to diplomatically and politely protect the organization’s interests and desires while simultaneously maintaining excellent relationship with Client/Donor representativesAbility to maintain excellent relationship with Jhpiego departments and project throughout the worldPrevious experience with university relationships and university oversight Required Qualifications BA with 5 years in similar positionPrevious experience in sponsored project management, financial or cost managementPrevious cost management experience with multi-office and multi-national international development organizationPrevious experience working with international, non-profit organizations (>$10MM)Extensive contractual and financial management experience, with at least ten years at a mid-management level, working with USAID and other international donor agenciesKnowledge of cost accounting methods and practices applicable to management of private and federal moniesExperience development of policies, procedures and systems relative to finance and accounting practicesDemonstrates leadership and management style that works in cooperation with others who represent a wide range of interests and needsExperience with international, non-profit organizations (larger than $10M), as well as a multi-office, multi-national environmentUnderstanding of the difference between contracts and cooperative agreements and their relevant terms and conditionsComfortable with a team approach to management and the ability to manage several major activities simultaneouslyExcellent general management skills particularly in facilitation, team building and coordinationDemonstrated ability to effectively manage several major activities simultaneouslyAbility to work independently and possess excellent problem solving skillsProficiency in MS Office, financial software applications and reporting packagesExperience with Cost Proposal preparation and management for USG RFPs and RFAsExcellent written and verbal skills. Ability to diplomatically and politely protect the organization’s interests and desires while simultaneously maintaining excellent relationship with Client/Donor representativesAbility to maintain excellent relationship with Jhpiego departments and project throughout the worldPrevious experience with university relationships and university oversightAbility to travel up to 20%, as needed.Applications will be reviewed on a rolling basis.
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