With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

This position will be responsible in the overall effective financial management for Community-Based Tourism project ensuring compliance to WVI & grants/donor requirements. The scope will cover the financial implementation monitoring, and reporting, close-out phase, risk management, audits, and other grant compliance requirements as well as capacity building to project team on financial management. The position also provides support the Field Office Finance Manager in achieving annual team & departmental targets and objectives.

KEY OBJECTIVES OF THE POSITION

Effectively carries out performance commitments that are supportive of the goals and objectives of the CBT project, Finance Department and WVDF as an organization.Provides overall financial management to CBT project ensuring compliance to grants/donor requirements, as applicable.Ensures that WV financial systems, policies, financial controls and processes are implemented and capacity building to project manager/budget holders are provided when necessary.Ensures timely and accurate budgets, financial reports, financial analysis and other financial requirements are prepared and submitted according to WV and donor requirements.Establish strong working relationships and close coordination with project team budget holders and other departmental teams

MAJOR RESPONSIBILITIES

Strategic Planning and Budgeting and Annual Planning and Budgeting

Work with budget holder to ensure that project budgets and procurement plans are aligned with outcomes/output, procurement standards, WVI Finance Policies, WVDF local policies, SO approved commitments, and Grant/donor regulations.Ensure that appropriate tools are used in budget submission such as Horizon, PBAS, Sunsystems.Provide orientation to Project Manager/ Project team on budget portfolio including appropriate codes.Post budgets to Sharepoint for uploading/posting by SSC in Sunsystem and ensure these are updated based on changes in PBAS.Respond to queries from NO and SSC on issues related to budget entries in Sunsystems.Work with project manager/project team  in the preparation of budget requests for NCE or next project phase.Prepare and submit quarterly cash forecast and monthly cash needs to Finance Manager.Present budget analysis during donor's call, respond and facilitate resolution with Project Manager and relevant stakeholders from NO on any inquiries or budget issues raised by the donor.Works closely with GAM and ensures that grant end dates are updated in Horizon.

Operational Management, Reporting of Project & Donor Compliance

Provide timely and accurate reports and financial analysis to Program Manager and discuss key areas needing attention, action or decision.Work closely with project manager as well as with other finance officers on donor compliance issues and procedures, advice on possible disallowed costs and budget amendment(s). Closely monitor project spending and initiate budget revision and/or no cost extension as appropriate in close coordination with Project Manager and implementation team.  Review SSC, GL or AP Reports on Accounts Payable and General Ledger transactions and provide timely confirmation, feedback & resolution of issues as necessary.Provide updated payroll & severance charges & accrual confirmation to NO payroll officer. Performs monthly and updated account reconciliation and coordinate with GL on account allocation of related balance sheet items for the project. Attend donor’s call meeting and regularly communicate grants financial management practices and updates to colleagues in programme, finance departments, GAM and SO. Provide timely response to Donor/SO queries as necessary. Prepare monthly updated project finance health tracker. Determine trends in financial activity and operations. Provide practical solutions to issues, gaps and challenges. Assist as needed in negotiating budget changes with donors and SO. 

Financial Risk Management and Controls

Maintain a strong control environment in the project by ensuring compliance to WVI/WVDF financial policies, grant/donor requirements and government regulations.

Financial Reviews

Perform financial review & approvals of purchase requests in Coupa & WVIS ensuring available budget, proper charging of transaction and applicable taxes are appliedConduct regular financial review of transactions including CAL allocations as necessary and ensure accuracy of allocation of expenses to the project. Conduct post audit review on Concur transactions as necessary. Close coordination and resolution with WVDF T&E officer for any concerns raisedPerform and ensure compliance of project close out checklist in coordination with Finance ManagerFacilitate monthly LDR recon and ensure recon items are properly address to Project team, Payroll Officer and Finance Manager for resolution of issues.Prepare and escalate financial incident reports as necessary.

Continuous capacity building to business partners

Orient and regular feedback to the  Project team and other relevant departments on finance codes, procedures and policies

Risk Register & Audit

Implement the updated PF Risk Register.  Provide feedback as to its applicability to area contextRespond to audit queries as required during project audit.Regular monitoring and reporting to Finance Manager on the result of project latest financial audit findings

Strategic Networking, Systems and Admin

Liaise with appropriate partner offices in resolving finance agenda to counterparts from SO-Finance, SSC or Regional finance.Build strong relationships with finance counterparts from other NO’s, Donors and external partners for continuous learning and knowledge sharing.Ensure an open communication channel among business partners from various teams within the Field Office and/or NO PNS/G to resolve finance related conflicts and/or complete any initiative that enhances finance service deliveryAssist the Finance Manager in the development of guidelines to improve procedures in place for administering the project  Participate in the interim and annual review of performance with Finance Manager.  Participate in online finance trainings facilitated by NO, RO or GC. Contribute to the cost reduction systems and processes in the management of the project Ensure completeness of assigned financial files

PREFERRED KNOWLEDGE AND QUALIFICATIONS

At least 3 years experience in handling finance and accounting operations.Experience in grants management is an advantage.Experience with international NGOs or other similar organizations is desirable.Bachelor degree in Accounting / Finance.Preferably with Grant Certification or any equivalent.Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls, taxation, business process development and analysis, and auditing. Requires management and administrative skills, ability to think creatively and ability to interface sensitively with people from various departments. Good communication and influence skills in both oral and written forms. High level of computer literacy and knowledge in spreadsheets, word processing and accounting software.  Knowledge of Sun System preferred.Capability to handle multiple responsibilities and work under deadlinesHigh level of accuracy in financial documentation and ability to handle sensitive information.

Applicant Types Accepted:

Local Applicants Only