Grant Coordinator
Montana State University
Position Details Position Information Announcement Number STAFF - VA - 25397 For questions regarding this position, please contact: Darrin Boss
dboss@montana.edu
406-994-7766 Classification Title Research Professional Working Title Grant Coordinator Brief Position Overview The Grant Coordinator plays a vital role in supporting research and funding efforts within Montana State University’s College of Agriculture and the Montana Agricultural Experiment Station. This position collaborates with principal investigators (PIs), administrative staff, and funding agencies to facilitate grant proposal development, submission, and compliance. Responsibilities include identifying funding opportunities, managing budgets, ensuring adherence to policies, and fostering interdisciplinary collaborations. Additionally, the coordinator oversees research reporting, provides training on grant processes, and helps maintain the integrity of federally funded projects. With a focus on project management, communication, and strategic alignment, this role is essential in advancing research initiatives that benefit Montana’s communities and agricultural industry. Position Number 4C3606 Department Dean of Agriculture Division College of Agriculture/MAES Appointment Type Professional Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Exempt Union Affiliation Exempt from Collective Bargaining FTE 1.0 Benefits Eligible Eligible Salary $58,000 - $70,000 annually, commensurate with experience, education, and qualifications Contract Type LOA If other, please specify Recruitment Type Open Position Details General Statement Montana State University provides education, research, and outreach programs focused to meet the changing needs of Montana. The College of Agriculture and the Montana Agricultural Experiment Station generate and disseminate superior knowledge and technological solutions to increase the competitiveness of Montana’s communities, preserve environmental quality, and improve the quality of life for all our citizens. Duties and Responsibilities Locate funding opportunities and recruit PIs to craft and submit proposals. Register with funding agencies. Connect PIs with other researchers for interdisciplinary collaborations. Keep current on relevant university, state, and federal policies and proposal submission processes, including liaising with the Office of Research Development. Assist with all steps of grant proposal submissions from conception to submission. Conduct proposal meetings, collect documentation, draft proposal development templates, and interpret application guideline requirements. Develop, maintain, and support PIs through sometimes aggressive timelines for proposal submission. Ensure milestones are met towards grant development and submission. Manage collaborative grant efforts across PIs and institutions and supports team building, collaboration, and conflict management. Assist with drafting a proposal outline, review written proposals to ensure RFA is met and language is clear, prepare proposal budget. Coordinate effectively with OSP, including developing and maintaining timelines for people at multiple agencies. Work with OSP to establish grant indices and distribute moneys to institutions and sub-awardees. Oversee transfers of a grant from or to another institution. Advise on compliance issues such as human subjects, use of animals, or controlled substances. Clarify fiduciary responsibilities of PIs. Answer questions about grant funded projects including allowable expenses. Develop funding and expenditure reporting. Provide guidance in successfully closing out a grant. In collaboration with Assoc Dean of Research manage, administer (budgets, RFPs, and reporting) Montana Fertilizer Assessment Committee, Internal Mini-Grants, Equipment calls, and other College internal grants. Develop best practices and provide grant and research related training and workshops. Identify opportunities to strategically highlight project resources, partnerships, etc. Develop and maintain MAES impact statements. Prepare Montana Agricultural Experiment Station’s annual federal research report of accomplishments and Plan of Work for USDA NIFA as well as Hatch and Multi-State hatch Projects. Required Qualifications – Experience, Education, Knowledge & Skills BS, BA Degree with an understanding of Agricultural research and or Natural Resource Management. Outstanding writing skills. Experience with budgeting and accounting principles, including; grant reconciliation, budget implementation, and researching and compiling data into reports. Experience applying and interpreting applicable institutional, local, state, and federal regulations and related standards, guidelines and policies. Experience with spreadsheet, word processing, database and email software such as Microsoft Word, Excel, Outlook, PowerPoint, Project, and Publisher(list software used and provide examples), in order to establish and maintain detailed record keeping systems. Experience composing, formatting, and proofing business correspondence with a high degree of attention to detail and accuracy. Preferred Qualifications – Experience, Education, Knowledge & Skills Advanced Degree, MS, PhD. Knowledge of fiscal management, or previous experience working in a higher education setting. Experience with state and/or federal reporting. Experience researching grant sources, applying for grants, or reconciling grants from external funding sources. Familiarity with social media platforms, video production, website development, and videoconferencing systems as tools for effective communication. The Successful Candidate Will Ability to communicate in a team setting. An understanding of agency culture, such as being mission-oriented or preference for basic vs. applied research, and translate this into the overall proposal development strategy. Consistently exercise initiative and good judgment. Communicate to others in a professional and effective manner, while providing a high level of customer service to a variety of constituents, including information that can be sensitive, confidential or controversial. Organize and prioritize multiple work assignments, meet deadlines, and exercise adaptability to changing priorities. In this role, the position will liaise with faculty researchers, external collaborators, and funding agency program officers. To build rapport, understanding the academic perspective and related priorities is key. For effective communication, having a comfort-level with setting expectations and defining proposal team roles and responsibilities on projects is important. Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on June 19, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions
dboss@montana.edu
406-994-7766 Classification Title Research Professional Working Title Grant Coordinator Brief Position Overview The Grant Coordinator plays a vital role in supporting research and funding efforts within Montana State University’s College of Agriculture and the Montana Agricultural Experiment Station. This position collaborates with principal investigators (PIs), administrative staff, and funding agencies to facilitate grant proposal development, submission, and compliance. Responsibilities include identifying funding opportunities, managing budgets, ensuring adherence to policies, and fostering interdisciplinary collaborations. Additionally, the coordinator oversees research reporting, provides training on grant processes, and helps maintain the integrity of federally funded projects. With a focus on project management, communication, and strategic alignment, this role is essential in advancing research initiatives that benefit Montana’s communities and agricultural industry. Position Number 4C3606 Department Dean of Agriculture Division College of Agriculture/MAES Appointment Type Professional Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Exempt Union Affiliation Exempt from Collective Bargaining FTE 1.0 Benefits Eligible Eligible Salary $58,000 - $70,000 annually, commensurate with experience, education, and qualifications Contract Type LOA If other, please specify Recruitment Type Open Position Details General Statement Montana State University provides education, research, and outreach programs focused to meet the changing needs of Montana. The College of Agriculture and the Montana Agricultural Experiment Station generate and disseminate superior knowledge and technological solutions to increase the competitiveness of Montana’s communities, preserve environmental quality, and improve the quality of life for all our citizens. Duties and Responsibilities Locate funding opportunities and recruit PIs to craft and submit proposals. Register with funding agencies. Connect PIs with other researchers for interdisciplinary collaborations. Keep current on relevant university, state, and federal policies and proposal submission processes, including liaising with the Office of Research Development. Assist with all steps of grant proposal submissions from conception to submission. Conduct proposal meetings, collect documentation, draft proposal development templates, and interpret application guideline requirements. Develop, maintain, and support PIs through sometimes aggressive timelines for proposal submission. Ensure milestones are met towards grant development and submission. Manage collaborative grant efforts across PIs and institutions and supports team building, collaboration, and conflict management. Assist with drafting a proposal outline, review written proposals to ensure RFA is met and language is clear, prepare proposal budget. Coordinate effectively with OSP, including developing and maintaining timelines for people at multiple agencies. Work with OSP to establish grant indices and distribute moneys to institutions and sub-awardees. Oversee transfers of a grant from or to another institution. Advise on compliance issues such as human subjects, use of animals, or controlled substances. Clarify fiduciary responsibilities of PIs. Answer questions about grant funded projects including allowable expenses. Develop funding and expenditure reporting. Provide guidance in successfully closing out a grant. In collaboration with Assoc Dean of Research manage, administer (budgets, RFPs, and reporting) Montana Fertilizer Assessment Committee, Internal Mini-Grants, Equipment calls, and other College internal grants. Develop best practices and provide grant and research related training and workshops. Identify opportunities to strategically highlight project resources, partnerships, etc. Develop and maintain MAES impact statements. Prepare Montana Agricultural Experiment Station’s annual federal research report of accomplishments and Plan of Work for USDA NIFA as well as Hatch and Multi-State hatch Projects. Required Qualifications – Experience, Education, Knowledge & Skills BS, BA Degree with an understanding of Agricultural research and or Natural Resource Management. Outstanding writing skills. Experience with budgeting and accounting principles, including; grant reconciliation, budget implementation, and researching and compiling data into reports. Experience applying and interpreting applicable institutional, local, state, and federal regulations and related standards, guidelines and policies. Experience with spreadsheet, word processing, database and email software such as Microsoft Word, Excel, Outlook, PowerPoint, Project, and Publisher(list software used and provide examples), in order to establish and maintain detailed record keeping systems. Experience composing, formatting, and proofing business correspondence with a high degree of attention to detail and accuracy. Preferred Qualifications – Experience, Education, Knowledge & Skills Advanced Degree, MS, PhD. Knowledge of fiscal management, or previous experience working in a higher education setting. Experience with state and/or federal reporting. Experience researching grant sources, applying for grants, or reconciling grants from external funding sources. Familiarity with social media platforms, video production, website development, and videoconferencing systems as tools for effective communication. The Successful Candidate Will Ability to communicate in a team setting. An understanding of agency culture, such as being mission-oriented or preference for basic vs. applied research, and translate this into the overall proposal development strategy. Consistently exercise initiative and good judgment. Communicate to others in a professional and effective manner, while providing a high level of customer service to a variety of constituents, including information that can be sensitive, confidential or controversial. Organize and prioritize multiple work assignments, meet deadlines, and exercise adaptability to changing priorities. In this role, the position will liaise with faculty researchers, external collaborators, and funding agency program officers. To build rapport, understanding the academic perspective and related priorities is key. For effective communication, having a comfort-level with setting expectations and defining proposal team roles and responsibilities on projects is important. Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on June 19, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions
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