POSITION SUMMARY:

The Deputy Court Clerk, under the general supervision of the Court Administrator/Magistrate, is responsible for providing exceptional customer service and recordkeeping services to people conducting business with the court.  The position is responsible for providing information and services at the counter; completing and filing civil matters that include conservation and traffic, as appropriate, and necessary paperwork, and pleadings, i.e.; collecting fees and other payments; data entry; and maintaining accurate records as necessary as determined by the Court Administrator/Magistrate.                                                                                      

ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following)

 Performs data entry for traffic, civil and criminal matters in an accurate and timely manner. Verifies the accuracy of information provided; issues summons or warrants, as required, and arranges for services; opens/prepares case files for court; answers and responds to telephone and in-person inquiries in the Clerk's office. Collects and processes fees, fines, and other payments; calculates balances; inputs scheduled hearings into the court's docket system. Prepares notices and dockets; processes bonds and arrests, including receiving returned/served warrants; journalizing/filing the information.  Processes abstracts of conviction for license information to the Secretary of State.      Prepares and processes all paperwork for releases from jail/writs for the Department of Corrections. Maintains the court recording system and telephone and video conferencing coordination for all court hearings.                                                                                                                              

ADDITIONAL RESPONSIBILITIES: (includes, but is not limited to, the following)

 Performs other duties as assigned by Court Administrator/Magistrate.  Runs errands that include: the post office and accounting. All other job-related duties as assigned.                                                                          

CONTACTS:

Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, Executives, Board of Directors, customers, outside vendors/service providers,  other tribal and state courts, attorneys, and tribal members.

PHYSICAL REQUIREMENTS:

Position: Lifting of 20 pounds with frequent lifting/carrying up to 10 pounds. Constant use of near vision, midrange vision, color vision, the field of vision, and depth perception; frequent standing, walking, sitting, manual handling, use of hearing, driving, and typing; and occasional carrying and unpacking of office supply items no greater than 20 pounds, lifting, pushing, pulling, stooping, reaching and use of smell, far vision, driving, and bending. Working conditions include occasional exposure to weather and noise. Potential hazards include constant computer use and occasional exposure to moving mechanical parts, electric shock, infectious exposure, patient contact, and/or client contact and equipment.

REQUIREMENTS:

Education: High School diploma or equivalent. Associate Degree in Paralegal preferred.

Experience: Minimum of 2 years of experience in a legal office, professional business, or court setting required.

Certification/License: Will be required to undergo and successfully pass a background check.   Must maintain a good moral character standing.  Must have a valid driver’s license and be insurable by the Sault Tribe Insurance Department. Must comply with annual driver’s license review and insurability standards with the Sault Tribe Insurance Department. Will be required to complete and pass pre-employment drug testing. 

Knowledge Skills and Abilities: Knowledge and ability to use appropriate legal terminology and formats required. Knowledge of tribal, state, and federal law is required. Must have typing and computer skills and be able to effectively operate a copier/fax machine and general office equipment and the digital court recording system. Must have the ability to use Excel, PowerPoint, and Word software programs. Must have excellent and pleasant communication skills in person and by telephone.  Must have a positive attitude and strong work ethic. Must be able to handle stress and effectively respond to hectic work area demands. Must be able to deal with interruptions and effectively multitask and meet deadlines. Must be able to maintain confidentiality. Native American Preferred.