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 The University of Miami/UHealth Department of Anesthesiology has an exciting opportunity for a full-time GME Coordinator 1 to work in Miami, FL. The GME Coordinator 1 (A) performs administrative duties in support of the assigned medical residency or fellowship program(s). The GME Coordinator 1 (A) supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The incumbent serves as the contact and primary resource for all GME-related activities, including but not limited to onboarding, scheduling, records maintenance, activity coordination, credentialing, and reimbursement processing.

Manages daily administrative operations for one or more medical residency or fellowship programs.

Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.

Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates.

Assists in onboarding new residents/fellows by scheduling orientation and other required training, confirming lecturers, and marking attendance.

Coordinates lectures, updates departmental calendar(s), and prepares announcements through newsletters, email, or other mediums.

Acts as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders.

Assists in the preparation of letters of agreement with affiliated programs.

Attends and takes minutes at applicable meetings and posts lectures and handouts for future reference.

Handles ongoing communication to and from visitors and others efficiently.

Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.

Maintains learning materials including books, journals, computers, CD-ROM's, and other audio-visual materials.

Administers the resident management system for the programs, including maintaining resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.

Updates and manages program information in the Electronic Residency Application Service (ERAS).

Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.

Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

Update Info about training programs as needed

Attend committee meetings and transcribe minutes

Update trainee information in New Innovations

Assist with transition of incoming residents/fellows into the programs

Set up annual New Innovation system for the academic year

Process new appointments for incoming residents/fellows and returning residents.

Set up Portfolios for residents/fellows

Scan and maintain files for residents  

 Plan events for Graduation Day

 Check-out graduating residents/fellows

 Monitor ACGME/New Innovations Resident Surveys  

 Complete requests for Training Verification

 Submit reimbursement request for faculty, residents & medical students

 Attend monthly Coordinators’ meetings.

 Order supplies for residents as needed.

 Perform other duties as assigned.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

High School Diploma or equivalent

No experience required

Skill in completing assignments accurately and with attention to detail.

Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

Ability to process and handle confidential information with discretion.

Ability to work evenings, nights, and weekends as necessary.

Commitment to the University’s core values.

Ability to work independently and/or in a collaborative environment.

Proficiency in computer software (i.e. Microsoft Office).Knowledge, Skills and Abilities:

Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

Teamwork: Ability to work collaboratively with others and contribute to a team environment.

Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Any relevant education, certifications and/or work experience may be considered.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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