The Front Office Receptionist & Administration plays a key role in ensuring the efficient functioning of an office (front office) by managing administrative tasks, supporting communication and maintaining accurate documentation in accordance with established procedures and guidelines. This role supports internal and external stakeholders by handling routine inquiries, managing confidential documentation and coordinating day-to-day administrative processes to maintain organizational efficiency.

This role typically serves as the first point of contact for employees, guests, and other stakeholders. Any issues, discrepancies, or requests for support are directed to this individual, who is responsible for determining the appropriate course of action and directing matters to the appropriate individuals or departments as needed.

Location: Wrocław

Work model: On-site

Responsibilities:

1. Reception and correspondence management

Incoming and outgoing correspondence management.Issuing Visitor cards for guests and their registration.

2. Documentation and information flow management

Supervising document flow in the company.Verifying, entering and updating data in systems (KD, SharePoint, etc.).Creating split costs in Excel for invoices (FedEx, DHL, Poczta Polska, T-Mobile) and cooperation with accounting.

3. Office and event organization

Organization of meetings and office events, including booking rooms, ordering catering and preparing conference rooms etc.Reserving parking spaces.Current reporting and coordination of office fault repairs.

4. Purchases and supplies

Placing orders in the ePro system (office supplies, food, gas cylinders, gadgets etc.)Ordering and managing company phones.

5. Internal support and cooperation

Managing internal communication (e-mail, Teams) - preparing appropriate communicates.Daily support for employees in current matters.

6. Coordination of the Charity Partner program

7. Additional administrative activities

Preparing awards for employees for winning competitions.Co-creating a positive image of the company

Qualifications:Higher education.Previous experience in a secretarial/administrative position.Excellent organizational, time management and communication skills.Strong interpersonal skills and adaptability.Ability to prepare stock inventory and process office bills.Ability to act quickly under time pressure.Familiarity with office software (e.g. Microsoft Office Suite) and ability to learn new systems quickly.Fluency in English, additional languages are an asset.Ability to handle confidential information discreetly.Graphic skills are a plus (Canva, PowerPoint).

Key competencies:

1.Operational excellence
Solid understanding of administrative processes and office operations.
Proactive approach to identifying and implementing improvements in daily workflows.

2. Communication skills
Excellent verbal and written communication abilities to effectively interact with employees, management, and external stakeholders.
Strong interpersonal skills to foster collaboration and maintain a professional image.
3. Problem-solving and decision-making
Ability to identify issues quickly and propose practical solutions in administrative and logistical contexts.
4. Engagement
Dedication to delivering high-quality support to employees and management.
Focus on building positive relationships and ensuring satisfaction with services provided.
5. Organizational and multitasking abilities
Excellent organizational skills to manage multiple tasks efficiently.
Capable of prioritizing work, meeting deadlines, and ensuring accuracy under pressure.
6. Attention to detail
High level of accuracy and thoroughness in handling documents, data, and administrative processes.
Commitment to maintaining data integrity and confidentiality.
7. Adaptability and flexibility
Ability to adjust to changing priorities and handle diverse tasks in a dynamic work environment.
Openness to learning new tools and processes to meet organizational needs.
8.Teamwork and collaboration
Strong team-player mindset, with the ability to support colleagues and contribute to a positive work environment.
Willingness to share knowledge and assist others in achieving common goals.
9. Technical proficiency
Competence in using office software (e.g., Microsoft Office Suite, Excel, Teams) and administrative systems (e.g., ePro, SharePoint). Ability to quickly adapt to new tools and platforms.

PPG pay ranges and benefits can vary by location which allows us to compensate employees competitively in different geographic markets. PPG considers several factors in making compensation decisions including, but not limited to, skill sets, experience and training, qualifications and education, licensure and certifications, and other organizational needs. Other incentives may apply. 
 
Our employee benefits programs are designed to support the health and well-being of our employees. Any insurance coverages and benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.
 

\nAbout us:

\n \n Here at PPG we make it happen, and we seek candidates of the highest integrity and professionalism who share our values, with the commitment and drive to strive today to do better than yesterday – everyday.
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\n PPG: WE PROTECT AND BEAUTIFY THE WORLD™
\n \n Through leadership in innovation, sustainability and color, PPG helps customers in industrial, transportation, consumer products, and construction markets and aftermarkets to enhance more surfaces in more ways than does any other company.. To learn more, visit www.ppg.com and follow @ PPG on Twitter.
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\n The PPG Way
\n Every single day at PPG:
\n We partner with customers to create mutual value.
\n We are “One PPG” to the world.
\n We trust our people every day, in every way.
\n We make it happen.
\n We run it like we own it.
\n We do better today than yesterday – everyday.

\n \n PPG provides equal opportunity to all candidates and employees. We offer an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, color, creed, religion, national origin, age, disability status, marital status, sexual orientation, gender identity or expression. If you need assistance to complete your application due to a disability, please email recruiting@ppg.com.

\n \n PPG values your feedback on our recruiting process. We encourage you to visit Glassdoor.com and provide feedback on the process, so that we can do better today than yesterday.
\n \n Benefits will be discussed with you by your recruiter during the hiring process.