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Position Summary:

Florida Atlantic University is seeking a Front Desk Receptionist, Executive Education - Boca Raton, FL

The Front Desk Receptionist serves as the first point of contact for the Office of Executive Education, managing daily front office operations and providing high-level administrative and event support. This position interacts frequently with students, faculty, staff, and university administrators, as well as with external corporate partners and community members. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment and excels at providing outstanding customer service.

Key Responsibilities:

Serve as the front office lead, handling daily opening and closing procedures, phone and in-person inquiries, mail distribution, and general office coordination.

Act as a liaison between Executive Education and internal/external stakeholders, delivering timely and professional communication.

Coordinate logistics for Executive Education and Corporate Training events, including catering, room reservations, supplies, and on-site support.

Manage purchase orders, invoices, and departmental payments, coordinate travel arrangements and process authorizations and expense reports in Workday.

Serve as a Workday delegate for administrative processes.

Maintain office supply inventory and order as needed; submit equipment and maintenance service requests.

Oversee classroom and conference room scheduling and usage.

Support directors and coordinators with calendar management, meeting scheduling, and project execution.

Keep reception and front desk area organized, professional, and up to date with relevant materials and promotional displays.

Deliver information to students and clients with clarity, patience, and a customer-first attitude.

Take ownership of special projects and assignments as needed.

Performs special projects as assigned.

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Minimum Qualifications:

High school diploma or equivalent from an accredited institution and two years of administrative experience required.

Preferred Qualifications/Skills:

Experience with Workday or similar ERP systems.

Strong organizational and multitasking skills.

Professional communication and interpersonal skills.

Prior experience supporting event coordination or executive-level administrators.

Salary:

$19.15 - $21.55 per hour.

College or Department:

COB Executive Degree Programs

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Occasional evenings and weekends as needed.

Application Deadline:

2025-07-28

Special Instructions to Applicant:

Temporary positions are not established positions and are paid for by OPS funds.
Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodation may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accomodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.