Description Our client, a well-established organization located in the heart of downtown La Jolla, CA, is searching for an organized and personable Front Desk Coordinator to serve as the face of their office. This is an exciting opportunity to join a dynamic team while ensuring the office runs smoothly and providing a warm, welcoming experience for both clients and staff. Key Responsibilities: + Greet all visitors and clients with professionalism and a friendly demeanor. + Manage and direct incoming calls, emails, and inquiries, ensuring prompt responses or redirection to the appropriate team members. + Schedule and confirm appointments and meetings, maintaining up-to-date calendars for staff members as needed. + Maintain and organize the front office area, ensuring it is clean, professional, and welcoming at all times. + Assist with filing, data entry, and record-keeping, ensuring accurate and efficient handling of documentation. + Coordinate mail distribution, package deliveries, and outgoing shipments. + Partner with internal departments to support administrative needs, including processing paperwork and coordinating logistics for office activities. + Ensure all office supplies are inventoried and restocked, managing orders for supplies and vendor relations as necessary. Requirements + 1+ years of experience in a front desk, receptionist, or similar administrative role (preferred in a fast-paced or customer service-oriented environment). + Outstanding organizational and multitasking skills, with attention to detail. + Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel) and basic familiarity with office equipment. + Excellent verbal and written communication skills, with a positive and welcoming attitude. + A proactive approach to problem-solving and juggling competing priorities. + Discretion and professionalism when handling sensitive information. + A passion for providing exceptional service to clients and visitors. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .