Job Title: Front Desk Administrative Assistant - Eugene, OR

Job Description

The role of Front Desk Administrative Assistant is integral in managing the reception area to ensure effective telephone and mail communications both internally and externally, fostering a professional environment and culture. This position is responsible for serving visitors by greeting, welcoming, directing, and announcing them appropriately. You will answer, screen, and forward incoming phone calls while providing basic information when needed, and receive and sort daily mail, shipments, and courier deliveries. Maintaining security by following procedures and controlling access is a key part of this role, along with performing other clerical duties such as filing, photocopying, collating, and scanning. The assistant coordinates overall administrative activities for the office, manages the Document Control Program, and maintains the program log for vendors and guests. Additionally, responsibilities include office equipment maintenance, office layout arrangement, and housekeeping of office facilities, while providing administrative assistance to the Human Resource, Warehouse, and other related departments.

ResponsibilitiesManage the reception area to ensure effective communication.Serve visitors by greeting, welcoming, directing, and announcing them.Answer, screen, and forward phone calls while providing basic information.Receive and sort daily mail, shipments, and courier deliveries.Maintain security by following procedures and controlling access.Perform clerical duties such as filing, photocopying, collating, and scanning.Coordinate overall administrative activities for the office.Manage the Document Control Program.Maintain program log for vendors and guests.Responsible for office equipment maintenance, layout arrangement, and housekeeping.Provide administrative assistance to the Human Resource, Warehouse, and other departments.Essential SkillsProficiency in Microsoft Excel and Office products.Strong clerical and administrative skills.Customer service orientation.Effective communication skills, both phone and email.Assertive yet friendly personality.Ability to work well in a team environment.Additional Skills & QualificationsExperience with Microsoft Teams is a plus.Bilingual in Spanish is highly advantageous.Self-starter and problem solver.Great people skills.Work Environment

This position operates in a professional office environment, utilizing standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

The working hours are 8:00 AM to 4:30 PM, Monday to Friday.

Job Type & Location

This is a Contract to Hire position based out of Eugene, Oregon.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Eugene,OR.

Application Deadline

This position is anticipated to close on Sep 7, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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