TEMP POSITION TITLE:  Freelance Production Coordinator – Women’s Fleece

REPORTS TO: Production Manager/ Director

ASSIGNMENT CLARIFICATION:

This position/assignment is a temporary (HR to confirm specific range of dates.) You will be considered an employee of System One, our 3rd party partner of our contractor population, and/or of your specific freelance agency. 

POSITION SUMMARY:

Coordinate information for development of new styles from concept to production via interaction with internal and external cross functional partners and across all International channels. Monitor production of adopted styles through daily PLM maintenance and google sheets WIP monitoring. 

RESPONSIBILITIES:

Product Development

Partner with Design to drive trends/concepts to executable samples by working with factories. Send out development inspiration packages including wash, trim, fabric both digitally and physically in the office. Manage record keeping of packages dispatched to external business partners. Ensure compliance to T&A calendar and major milestones by working with cross-functional team; elevate issues to Coordinator/Director as needed Gather data and report development ratios to agreed to levels Adhere to sourcing strategy by partnering with Production Coordinator/Director before placing sample yardage and sample request with  overseas factories. Release tech packs to factories via PLM.  Manage record keeping of tech pack send out and allocation on a seasonal basis. Actively participate in key milestone meetings with Design, Production, and Merchants Track packages through UPS/FEDEX/DHL. Receive, log and distribute packages to cross functional team partners.  Send out digital patterns and graphic AW through google drive to external partners. 

Production

Interface with AEO cross functional team members to ensure approval deadlines are met Ensure T&A calendar and Seasonal Milestones are being met and elevate to supervisor as needed, encompassing: PLM deadline, merchant call dates, merchant PO issuance, pattern and graphic art send dates Procure, save and organize new cost quotes in preparation for review by Coordinator and Director. Communicate daily with overseas vendors regarding style development, production and delivery information Review outstanding issues on Production Status, take action accordingly and elevate to Supervisor as needed Work with AEO merchants on garment cost, buys, production planning, liabilities and delivery Partner with Production Coordinator to lead weekly graphic review meetings. Prepare an agenda for weekly in person meetings, track samples leading to meetings and prepare physical submits for review. Dispatch comments to vendors upon completion of meetings.  Help to develop and improve tracking and record keeping systems Perform other duties as required inclusive of ownership of corporate special orders projects Able to work in a hybrid environment, meaning that some work may be performed remotely but certain essential functions must be performed in-person/in-office on a weekly basis. In person/in-office collaboration is required, the frequency of such in-person/in-office collaboration (e.g., portion of week, entire week) is dictated by business needs.  Such collaboration includes work centralized around product development, milestone meetings, approvals, etc.

QUALIFICATIONS:

Bachelor’s degree in Fashion Merchandising, Business, or equivalent 1-2 years related experience Ability to act as liaison between many departments and possess excellent communication and analytical skills Must be detail oriented, possess keen  attention to detail and strong organizational skills, computer literate, and able to multitask as well as have a high sense of urgency. Experience in digital  PLM systems, Google Drive, and Gmail is preferred but not required.  Comfortable working in an hybrid environment - working in office several days a week (based on the needs of the business or big milestone week) with occasional remote work from home

PAY/BENEFITS INFORMATION:

Actual starting pay is determined by various factors, including but not limited to relevant experience and location. Subject to eligibility requirements, associates may receive health care benefits (including medical, vision, and dental); wellness benefits; 401(k) retirement benefits; life and disability insurance; employee stock purchase program; paid time off; paid sick leave; and parental leave and benefits. Paid Time Off, paid sick leave, and holiday pay vary by job level and type, job location, employment classification (part-time or full-time / exempt or non-exempt), and years of service.  For additional information, please click here. AEO may also provide discretionary bonuses and other incentives at its discretion.