Free People is looking for an Office Coordinator to help manage and support the day-to-day operations of running the Free People home office. This role will support upper management with their office administration needs and all aspects of daily business.
Role ResponsibilitiesCommunication
Update and distribute phone lists and anniversary datesManage meeting space bookings and work with teams to accomodate everyones needs
New Hires/Onboarding/IT
Assist w/ new hire set-ups; help to communicate with managers, IT, facilities and finance to coordinate new hire set-ups (equipment, necessary programs, seating, etc.) and any necessary follow-up to make sure all new hires have the necessary tools to do their job on their first dayParticipate in new hire orientation, tours, lunches, etc.Assist FP Community Leadership and Development Manager in on-boarding projects as neededManage hardware and software purchasing for existing users
Supplies/Copy Rooms
Office Supplies/Copy Rooms - keep stock copy rooms and kitchens stocked and ir order with all supply ordersCopiers/printers – help with mahcine issues as they arise
Building Management
Kitchens –stock supplies, keep clean and organizedCleaning service – manage the service and request special needsMaintenance – coordinate any building problems and needs with facilitiesSchedule labor – organize sample sale box pick-ups and office labor needsBuilding clean-ups – organize & coordinate building clean-ups in partnership with Business Assistant
Meetings and Events
Coordinate and help organize and set-up company meetings and events (including quarterly all-company meetings, booking meetings, special presentations, holidays, etc.)Assist in creating PowerPoint presentations and hand-outsOrder food for office meetings and events – pick-up lunch and food orders as necessaryOrder flowers/gifts as neededAssist in URBN special events as needed
Role Qualifications Team playerAbility to multi-task, prioritize and manage timeStrong sense of urgency and follow-throughAbility to take initiative Must exhibit strong communication, time management skills and interpersonal skills Creative problem solverAbility to quickly establish and build relationships and partnerships across teamsAttention to detail and accuracyVery organizedProficient with Outlook Calendar, Word, Excel, Visio, Power Point, Photoshop)Ability to lift heavy objects (15-20lbs and above) The Perks
URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits
EEO StatementURBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees. Options ApplyApplyShareSubmit a ReferralRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Not finding the perfect fit?
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