Returning Candidate? Log back in! Free People Office Coordinator Location US-PA-Philadelphia ID 2025-20050 Job Family Administrative Employee Type Regular Position Type Full-Time Remote No Role Summary

Free People is looking for an Office Coordinator to manage and support the day-to-day operations of running the Free People home office. This role will support upper management with any office administration needs, aspects of daily business, and communicate Free People announcements, updates and changes to the corporate Free People staff. This person will act as a liaison and ambassador for the Free People home office team.

Role Responsibilities

Communication:

Communicate FP and corporate announcements, updates, changes etc. to the staffManage meeting space bookings and work with teams to accomodate everyones needs

New Hires/Onboarding/IT:

Go to person for new hire set-ups; responsible for communicating with managers, IT, facilities and finance to coordinate new hire set-ups (equipment, necessary programs, seating, etc.) and any necessary follow-up to make sure all new hires have the necessary tools to do their job on their first dayParticipate in new hire acclimation, tours, lunches, etc.Assist FP Community Leadership and Development Manager in on-boarding projects as neededManage hardware and software purchasing for existing users

Supplies/Copy Rooms:

Office Supplies/Copy Rooms: keep stock copy rooms and kitchens stockedPlace all supply ordersCopiers/printers: help with machine issues as they arise

 

Mail:

Keep mailroom organizedSend office mail and ups packages

 

Building Management:

Office moves- coordinate all office moves with FP teams, facilities and ITKitchens: order and stock supplies, keep clean and organizedCleaning service: manage the service and request special needsMaintenance: coordinate any building problems and needs with facilitiesSchedule labor and organize sample sale box pick-ups and office labor needsBuilding clean-ups: organize & coordinate building clean-ups in partnership with Business Assistant

Meetings and Events:

Coordinate and help organize and set-up company meetings and events (including quarterly all-company meetings, booking meetings, special presentations, holidays, etc.)Assist in creating PowerPoint presentations and hand-outsOrder food for office meetings and events – pick-up lunch and food orders as necessaryOrder flowers/gifts as neededOrganize and assist in URBN sample salesAssist in URBN special events as needed

 

Other

Be the “go-to” person for all Free People teamsSpecial projects as needed Role Qualifications Team playerAbility to multi-task, prioritize and manage timeStrong sense of urgency and follow-throughAssertive but diplomaticCommunicate in a clear, professional, and positive mannerCreative problem solverAbility to quickly establish and build relationships and partnerships across teamsAttention to detail and accuracyVery organizedComputer savvy (MS Office – proficient with Outlook Calendar, Word, Excel, Visio, Power Point, Photoshop) The Perks

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

EEO Statement

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees. Options ApplyApplyShareSubmit a ReferralRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Not finding the perfect fit?

Join our Talent Community to be notified about roles and hiring events that align with your job interests!

Application FAQs

Software Powered by iCIMS
www.icims.com