Department
OPS Facilities Strategic Resources Finance A/P Management
About the Department
Job Summary
Responsibilities
Assists with the review of pay applications.
Researches prior payment and contract information. Tracks and follows-up on outstanding pay application issues.
Monitors, investigates, and reconciles any reporting discrepancies between the financial database and the accounting ledgers.
Prepares account create and close-out requests, reconciles contract balances, prepares journal entries and payment vouchers.
Allocates, authorizes, monitors, and controls expenses. Prepares projections and monthly reports. Maintains, oversees, reconciles, and corrects errors in accounts.
Maintains the database for project approval letters and other correspondences.
Prepares ad hoc reports.
Coordinates the preparation of financial forms, ensuring all meet applicable internal and external requirements.
Inputs financial data and information into excel spreadsheets and other applicable finance software programs.
Proposes solutions to problems and corrects according to proper policy and procedures.
Assist with University’s Employer-Assisted Housing Program and provides customer service to program participates including responding to inquiries and documentation collection.
Receives and directs staff, customers, visitors and vendors in the walk-in area in a pleasant and professional manner.
Acts as a primary account administrator for account owners in an intensive customer service environment.
Routinely prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor’s degree.
Experience:
A minimum of two years of financial administration experience.
Fiscal administration in a university environment.
Technical Skills or Knowledge:
Computer literate in Microsoft Applications and data queries.
Advanced in Microsoft Excel, which includes advance usage of pivot tables, v- lookups, macros, and formatting.
Strong mathematical, analytical, and problem-solving skills.
Preferred Competencies
Highly organized and detail-oriented to track multiple open issues in a timely, efficient, and accurate manner.
Resourceful, flexible, and able to anticipate and resolve problems effectively and a capacity for understanding the relationship of specific tasks to the broader operation of the administrative functions.
Excellent verbal and written communication skills, ability to communicate with clarity, tact, and courtesy, and demonstrate judgment and discretion in the sharing of sensitive information.
Strong customer service orientation and the ability to work effectively with a wide variety of constituents, and the ability to work independently without close supervision.
High level of business objects knowledge strongly preferred.
Decision quality and accountability.
Business acumen.
Performance and execution.
Partnership collaboration.
Working Conditions
Keyboarding.
Bending; stooping to reach files.
Light lifting.
Some travel may be required around campus.
Ability to work non-traditional hours to meet deadlines, address project coordination, and respond to emergencies required.
Application Documents
Resume (required)
Cover Letter (required)
List of References (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.