Finance Procurement Specialist
CUNY
Finance Procurement Specialist
**POSITION DETAILS**
**ABOUT JOHN JAY COLLEGE**
John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education.
A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor’s and master’s degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.
**POSITION OVERVIEW**
Reporting to the Associate Director of Procurement, the Finance Procurement Specialist provides support for the College’s acquisition functions.
Responsibilities include the following:
+ Administer appropriate sourcing activity including, but not limited to: advertising tax-levy funded contracting actions in the New York City Record and NYS Contract Reporter; determining vendor responsibility, facilitate CUNY Board of Trustee review of applicable contracts; creating contracts in the College’s procurement systems, and submitting contract documents to oversight authorities
+ Draft, revise and issue solicitation documents and procurement record memoranda related to a variety of procurement approaches, including: Request for Quotes; Requests for Proposals (RFPs) and Invitation for Bids (IFBs); Negotiate with vendors based on a variety of factors, including legal terms, prices, and product and service specifications
+ Work effectively individually and collaboratively with internal and external College stakeholders: the College’s academic and operations departments; other units with the Office of Finance and Business Services
+ Provide training and assistance to faculty members, staff, and administrators about procurement regulations and practices, and the University’s systems such as CUNYFirst, CUNYBuy, Electronic Document Submission System and the State Financial System
+ Assist in the implementation of comprehensive internal controls for any new or revised purchasing procedures
+ Successfully resolve business unit concerns and inquiries to improve the Office’s overall customer service approach
+ Acts as the Procurement liaison to business unit meetings and accurately represent and explain the procurement process
+ Prepare reports, queries, and analyses on indirect sourcing datasets
+ In collaboration with other members of the Business Office, identify strategies to streamline workflow and improve efficiency.
+ Act on any other requests required by the Associate Director, Assistant Vice President for Finance and Chief Operating Officer and Vice President for Finance and Administration.
**QUALIFICATIONS**
Bachelor's degree and four years' related experience required.
**PREFERRED QUALIFICATIONS**
• Bachelor's Degree in a business discipline.
• Knowledge of governmental purchasing procedures, New York State Government Contracts and reporting principles preferred;
• Relevant contract negotiation experience with vendors;
• Detailed originated with strong numerical analysis, evaluation and research skills;
• Strong writing, verbal, interpersonal communications and presentation skills, including the ability to use Microsoft Office products, in particular MS Word, MS Excel
• Proficiency in using enterprise resource planning tools or relational database systems, such as CUNYFirst, and CUNYBuy or any other financial relational database systems.
**CUNY TITLE OVERVIEW**
Coordinates matters related to procurement under management direction.
- Maintains accounts, budgets, contracts, agreements, and documentation related to the procurement process
- Analyzes procurement practices, procedures, and responsibilities, developing process documentation and identifying potential improvements
- Maintains College and University systems that manage and track procurement activities
- Assumes responsibility for selected procurement projects
- Performs related duties as assigned.
**CUNY TITLE**
Higher Education Assistant
**FLSA**
Non-exempt
**COMPENSATION AND BENEFITS**
$66,212 - $74,515
**CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.**
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
**HOW TO APPLY**
If you are viewing the job posting on any website other than CUNYFirst, please follow the instructions below:
- Go to www.cuny.edu and click on "Employment"
- Click "Search job listings"
- Search by job Opening ID number 30620
- Click on "more options to search for CUNY jobs"
- Click on the "Apply Now" button and follow the instructions
Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.
**CLOSING DATE**
Review of resumes begin August 30, 2025
Posting closes on September 20, 2025
**JOB SEARCH CATEGORY**
CUNY Job Posting: Managerial/Professional
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30620
Location
John Jay College
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