Requisition ID: req59384 Job Title: Finance Officer Sector: Finance Employment Category: Regular Employment Type: Full-Time Open to Expatriates: No Location: Benghazi, Libya Work Arrangement:In-person Job Description Background/IRC Summary: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and is at work in over 40 countries. Founded in 1933, the International Rescue Committee (Rescue.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies. The IRC Libya country program is working since August 2016, targeting the most vulnerable non-displaced, IDPs, refugees and migrants in hard-to-reach areas. According to assessments, healthcare is considered the priority need in Libya, most urgently in terms of quality health staff, medicines, and supplies. There are significant gaps in the response, according to Libya’s Ministry of Health (MoH), the Libyan Red Crescent, UN agencies, and international NGOs. The IRC’s team in Libya has the specific goal of reaching those in the hardest hit areas to beneficiaries of all ages and gender, both Libyans and third-country nationals. Job Overview/Summary: The Finance Officer is responsible for managing the finance function for IRC operations in Sabha and Benghazi, report directly to the Finance Manager and the senior finance coordinator, the position holder will be responsible for overseeing day to day office Financial operation requirements in Sabha south office and Benghazi office, month closing financial reporting, support in regular Audits verification, cash flows and cash forecasts. Major Responsibilities: Specific duties • Assist in the implementation of Finance policies, procedures and systems and ensure compliance with IRC procedures and guidelines. • Review payments documentation for proper and adequate supporting back up, necessary approvals and proper coding. • Ensure all costs are allowable, allocable and reasonable to be charged for the relevant projects. • Create invoice journals in the ERP system (Integra) to ensure invoices are captured accurately and on time. • Prepare and process payment journals in the ERP system (Integra) to execute payments within established timelines. • Issue checks and bank transfers, securing all necessary approvals prior to disbursement. • Settle vendor accounts promptly, monitoring balances and reconciling as required. • Identify and escalate discrepancies to the Finance Manager for a timely resolution. • Prepare & review requests from the cash needs for the implementation of the program & reconcile it monthly. • Perform the day-to-day finance operations and accounting in the office. July 2014 • Ensure the monthly and year end closing reconciliations are performed on time as per the monthly shared schedule plan. • Ensure staff advances and petty cash are reconciled at the month end as per advance and petty cash policy. • Ensure that outstanding invoices are paid before the end of each month. Data Entry / Accounting Records • Prepare Journals on ERP System and submit them to the director of finance for final review and process. • Verify completeness and accuracy of all accounting documents. • Execute a weekly back-up of all financial ledgers on every business day of the week. Payroll and Taxes • Assist in reviewing the national staff payroll that is prepared by HR, for calculation accuracy and completeness. Bank and cash Operations • Process cash withdrawals from the bank and ensure timely bank payments. • As needed liaise with bank officials to ensure uninterrupted bank services. • Obtain monthly bank statements in the first week of the following month for all bank accounts. • Prepare monthly bank reconciliation and cash counts schedules. • Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers. • Regular spot check and inform management in case of discrepancies. Other • Assist the Finance Manager in responding to internal and/or external Audit requests. • Provide training to program staff on Finance policies and procedures. • Perform Finance review and verification of Purchase Orders, Purchase Requests and other supporting documentations for proper coding and budget adequacy. • Liaison with Supply Chain, Administration and Program on cash needs, • Follow up with Supply chain and program on commitments and PO’S • Participate in tenders and review tender documents. Key Working Relationships: Position Reports to: Finance Manager Position directly supervises: N/A Other Internal and/or external contacts: Internal: SC Department, as well other Finance, Program and support unit staff #li-dni Qualifications Job Requirements: July 2014 Education: • Bachelor’s degree in finance, Accounting or Advance Diploma in Accounting from recognized College/Institution Work Experience: • Minimum of 2 year of finance or accounting experience • Computer literate with significant experience in MS. Office, ERP system knowledge will be an added advantage. • Previous experience with International NGOs and/or USAID projects is highly desirable. Demonstrated Skills and Competencies: • Effective communication skills, both written and verbal • Excellent skill with MS specially Excel. is highly desirable. • Ability to prioritize among multiple tasks and make decisions. Language Skills: • Fluency in Arabic and good in English, both written and spoken, required. Certificates or Licenses: • None Working Environment: Standard office work environment. Candidates will be expected to provide their own transportation to and from the job site each day. __________________________________________________________________________________________________ The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. #li-dni