[NOTE] This position requires both Japanese and English proficiency. Please make sure to specify your language skills when applying, otherwise your application will be automatically rejected. 

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The Finance Manager is responsible for all accounting and financial requirements for the Hotel in an environment of tight control. The role will develop the quality of the finance function to be an integral part of the 4M (4 Managers) structure within the hotel, provide financial advice and expertise to the General Manager and Hotel Team, with the aim of maximizing value. Strong experience in dealing with Owner and Tax Officer etc. is relevant for this role.  

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The Finance Manager should possess the 9 key competencies – influence, communication, developing relationships, analyzing information, decision making, planning, commercial awareness, resilience and people management. 

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What will I be doing?  

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As the Finance Manager, you will be responsible for performing the following tasks to the highest standards: 

\n\nCarry out best practice financial accounting processes in a robust control environment. \nResponsible for the overall management of the accounting records and financial reports of the hotel ensuring compliance with company, owner, statutory fiscal requirements and timetables. \nWhere applicable, the above must include the accounts for Hilton International’s branch or subsidiary. \nEnsure that the balance sheet is a fair reflection of the assets and liabilities of the hotel, regularly reviewed, and reconciliations of all accounts performed. \nEnsure compliance with the management agreement with Hilton International, and any Owner / Lease agreement. \nMaintain a focused system of internal controls, which will provide an effective and efficient control over hotel assets, liabilities, revenue and costs, ensuring compliance with company policy. \nMaintain control over hotel assets, liabilities, income and expenditure on behalf of both the Operator and Owner, providing management, leadership and accountability for the financial performance of the hotel. \nEnsure legal and tax compliance, and that adequate insurance cover is maintained.  \nManage the pension scheme where applicable, ensuring that adequate accounting, actuarial and legal controls are in place. \nEnsure valid permits and licenses have been obtained for such matters as importation, currency transfers and hotel operations (bars, clubs, casinos etc.).  \nTake responsibility for the safekeeping and updating of all leases and contracts which may affect the financial status of the hotel. \nLiaise and co-operate with both Internal and External Audit ensuring that an effective programme of in-hotel audit is in place and that corrective action is promptly taken where required.  \nGive particular emphasis to ensure that all revenue is captured, making use of a monthly control checklist and conducting interim self-audits as required. \nDevelop best practice financial accounting and control procedures.  \nFinancial reporting and control to be an area of continuous review and development with the aim of maximizing both impact and efficiency. \nManagement Reporting - Focused, innovative and balanced reporting that stimulates management action. Reporting should be thought provoking and action oriented. \nDevelop high quality management information and performance measurement that is timely and accurate.  \nImplement reporting that incorporates benchmarking, identification and measurement of key performance indicators, using the balanced scorecard. Reporting should not only look to historical performance within the hotel, but also outward and forward. \nEnsure corporate reporting is timely and accurate, internally consistent and that, inter alia, Datalink report, HLBFS Report, management reports, trends of operation reports, incremental conversion reports, profit and loss statements, balance sheets and cash flow reports reconcile to the trial balance.  Maintain proof of such reconciliations which are conducted each month. \nBusiness Support - Provision of the highest standards of financial and commercial support to the Business. \nSupport and advise on financial and commercial matters to the General Manager and to the hotel team, including the interpretation of financial data. \nReview management information for the hotel and make proposals for the General Manager for value added initiatives. Where appropriate, play the “Devil’s Advocate” to challenge practices and proposals. \nProvide financial and commercial skills to support business development initiatives, major pricing decisions and other commercial decision-making. \nInformation Technology & Systems - Optimize the use of I.T. within the finance department to improve efficiency and information. \nWorking with Project Managers to support the implementation of financial systems in the hotel. \nWith the ISM ensure proper use and maintenance of financial systems, including adequate security and back up procedures. \nAct as the guardian of the integrity of data flowing into the accounting system, ensuring that control process is sound in systems that interface directly or indirectly with the accounting system.   \nWork with colleagues to ensure that errors are corrected at source and processes amended as required to eliminate future errors. \nContinually develop the usage of financial systems in order to ensure highest levels of management reporting, processing and staffing efficiency and thereby return on investment. \nWork on optimizing returns on capital investment. \nUtilize project evaluation techniques to assist in directing investment to those projects which optimize returns both for the individual project and the enterprise as a whole. \nPrepare annual capital plans and direct implementation of this plan; ensuring funding and necessary buying (e.g. Owners) are in place so that the note can be kept at the highest possible standard. \nPrepare and review the AFE, ensuring financial accuracy and sound commercial and business judgment is applied to the process, and that authorization is obtained prior to commitment to hotel expenditure. \nPerform post investment audits on major capital investments, communicating results of post investment reviews within the management team and ensure actions are taken to learn from such results and maximize returns. \nEnsure compliance with HI capital policy, maintain proper control and records of project spends. \nWhere applicable, prepare review and be involved in the production of financials for new developments and acquisitions. \nLooking Ahead - Operate with meaningful strategic plans and budgets with accurate forecasting. \nTake a support role to the General Manager in hotel strategic planning with emphasis on Master-Planning and “thinking outside the box” to identify value opportunities. \nManage the formulation, review and approval process for budgeting within the hotel. \nEnsure a regular cycle of forecasting takes place within the hotel with content and detail appropriate to the needs of the operation. \nProvide alerts to senior management and to the Area Office via regular forecasts, outlook reports or via ad hoc reporting concerning positive or negative trends in the business.   \nWork with colleagues and General Manager to ensure consistency and accuracy of communication regarding future trends in the business.   \nInvestment in People – Ensure that the best person in each job is in an environment of continuous development. \nRecruit and retain the best people for the job, making use of succession planning to develop and replace individuals effectively.  \nEstablish and maintain good employee relations within the Finance department.  \nAim to maximize efficiency in the Accounting department, aiming for optimum staffing levels - in many cases this is not the case now.  \nRecognize that a highly organized Accounts office is often a sign of an efficient department. \nDevelop the effectiveness of the hotel’s finance function through ongoing training and development of the team, leading and motivating the team to high levels of performance. \nEnsure you manage to specific measurable objectives, giving regular feedback including appraisals. \nHave a personal development plan. \nProvide training to enhance the financial skills of the Management Team as a whole, utilizing tools such as Hilton University. \nOptimize Cash & Working Capital position in an environment of tight control. \nMinimize the level of working capital, with particular emphasis on the management of debtors, stocks and sundry receivables.  \nMaximize interest earnings and minimize interest expense. \nMaintain accurate cash flow forecasts for at least one year ahead, and ensure adequate notice is given to Hilton, and to Owners, of any future cash requirements. \nEnsure full reconciliation of all bank accounts on a weekly basis, maintaining the highest standards of control over all cash and bank balances. \nEstablish robust credit control and credit management policies with the General Manager and the Commercial Manager within the guidelines set out by Group Policy and following best practice principles. \nResponsible to ensure that controls over accounts receivable are being applied correctly and to take action to rectify any problems identified if they are not. \nReview all accounts receivables with the Commercial Manager on a monthly basis and ensure that there are no recoverability issues. \nMaintain an appropriate reserve for bad or doubtful debts. \nCost Management - Support the operation to optimize efficiency of the cost base. \nUnderstand and measure cost drivers for the hotel, utilizing innovative analysis to stimulate thought and management action. \nEnsure that adequate purchasing procedures are in operation so that purchases of goods and services are made in the most cost-effective manner. \nBenchmark costs against other hotels, identifying cost reduction opportunities and managing financial risks of the business. \nSet an example to the hotel by operating an efficient and cost-effective Finance department. \nDirect responsibility to the General Manager of the hotel combined with a responsibility to the Regional Finance Director for the maintenance of professional standards.  \nIn the rare event that this dual responsibility gives rise to a conflict, the matter must be referred to the Regional Ops VP and the Regional FD for guidance. \nHaving unlimited rights of access to all financial figures and facts of the operation, exercise reasonable tact when visiting any departments to ask questions and make any study in fulfillment of your duties. \nAdhere to the hotel’s security and emergency policies and procedures. \nEnsure that all team members have a complete understanding of and adhere to the hotel’s Team member rules and regulations. \nThe Management reserves the right to change / extend this job description if necessary, at any point of time during her / his employment. \nCarry out any other reasonable duties and responsibilities as assigned. \n

What are we looking for? 

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A Finance Manager serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: 

\n\nUniversity Commerce Degree in Accounting and Management preferred. \nAt least 5 years of working experience as Financial Manager or higher position in the hospitality industry. \nPrevious experience in a managerial operational accounting role. \nFluent in written and spoken Japanese and English to meet business needs. \nGood relationship with the local bank and government agencies. \nThorough knowledge of federal, state and local laws. \nProficient in Microsoft Office applications. \nAbility to lead, to provide guidance and to develop team member. \nAbility to train, motivate, evaluate, mentor and direct associates and managers to meet desired ends. \nA resourceful individual who is creative and able to maintain flexibility. \nLine operations management and labor related experience preferred. \n\n

 

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What will it be like to work for Hilton? 

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Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!