Requisition ID: req58711 Job Title: Field Support Officer (Internal Only) Sector: Administrative/General Office Employment Category: Regular Employment Type: Full-Time Open to Expatriates: No Location: Bekaa, Lebanon Work Arrangement: Job Description Job Overview: To support all logistics related matters including fleet, Inventory, Distribution, Assets, Premises, facilities and other logistics activities in-line with IRC strategies, procedures, processes and Manuals and along with insuring a high quality service provision that meets all the requirements at all levels (Safety and Security, Environment, Program activities, Operations and other related requirements). Major Responsibilities: 1. Facilities, Administration & Fleet Management: + Identify new office, storage, centers and residential space required by programs and operations. + Renewal Of Facilities and premises including necessary real estate assessment studies and relevant AFMU process steps in coordination with procurement team and market analyses process. + Conduct and follow the Termination process of Facilities. + Track and review the lease tracking sheet. + Continuously provide expenditure reports and track facilities expenditure & update allocation percentages. + Compile budget codes as needed for booking expenditures(operations and programs). + Prepare TORs , budgets related to Facilities improvement projects. + Ensure Cleaning service providers contracts are renewed & invoices are shared with HR. + Support Recruitment Processes by providing input on JDs and participating in technical interviews to identify qualified staff for field support teams and drivers. + Raise PRs for the Ops team on the field level as requested & process leased facilities payments. + Conduct Events Bookings for operations and programs & for accommodation. + Analyze reports in order to identify any abnormalities in terms of staff workload, inventory levels, usage of vehicles, etc. + Manage and address IRC standard vehicle policies and procedures, with particular attention to safety and security issues in collaboration with the Safety & Security team and Field management. 2. Petty Cash Custodian for Field Office: + Handling Petty Cash process & issuing of petty cash payments through cash out receipts as needed to cover payments related to and not restricted by: maintenance, utilities and other facilities fleet and logistics needs. + Compiling complete set of documents related to issued payments including codes, approvals and invoices and delivery orders where applicable. + Issuing on time a replenishment request to finance as needed. + Keeping scanned data related to petty cash for administrative records and review as needed. + Performing 2 cash counts per month (1st and 15th of every month. 3. Assets/properties, Deliveries & partners: + Manage the process of the deliveries & waybills (Dispatch, delivery order, product receipt, waybills, etc..) + Dispatching assets to the staff in the fields. + Receiving assets from leavers and filing the exit form in the absence ofSupportofficer. + Taking care of filing all the equipment issue forms for the assets. + Manage Mid-year & end year assets & properties counts and reports. + Handle Donations and disposals process. + Liaise closely with procurement teams for all delivery needs. + Working closely with the partnership unit on capacity building and support of local partners. + Conduct PCA with potential local partners and advise the partnership unit accordingly. Key Working Relationships: + Position Reports to:Field Representative (in Bekaa). + Dotted-Line to:Logistics Manager and AFMU Manager. + Position directly supervises:Drivers. + Internal Contacts:Operations and all program sector leads. + External Contacts:Develop and maintain personal links and effective relationships with Partners & Key stakeholders in the supply chain, counterparts’ local supply chain teams, relevant government Authorities, landlords, service providers, etc.. Qualifications + Relevant university degree or technical diplomas + At least 5 years of relevant field experience in logistics, preferably with humanitarian or development organizations + Experience of working in a supervisory role, preferably in office management, supply chain, and customer service + Ability to write narrative and produce analytical spreadsheet reports. + Proven computer literacy in Microsoft Office + Spoken and written fluency in English and Arabic essential. + Valid national driving license + Full knowledge of field sites, roads, locations, and citizens' context. Personal Characteristics: + Demonstrate leadership and integrity. + Strong supervisory skills. + Ability to plan, prioritize, coordinate, and perform multiple tasks simultaneously. + Ability to work in a cross-functional environment. + Ability to pay support visits on the field in isolated areas. + Team spirit and problem-solving abilities. + Excellent communication skills, including report writing. + Ability to work under pressure and to meet deadlines. + Willingness to put in extra hours as required. + Flexible in all sorts of cooperation and under all condition. Working Environment: The position will be based in the field with travel to Beirut Main office if needed.