Federal Work Study Student, Occupational Therapy **Galveston, Texas, United States** **New** Student Titles UTMB Health Requisition # 2504318 **Minimum Qualifications:** **High School Diploma, UTMB Student enrolled at least half time.** **Job Description:** The student directors are in charge of many aspects of running the clinic including: opening/closing duties, managing volunteers, financial management of funds, ordering equipment for patients, creating and updating the client schedules, calling referrals, acting as a liaison between the OT department and the St. Vincent’s front office as well as various other miscellaneous duties that are necessary throughout the clinic day. **Opening Duties** + Turn on the AC units and lights. + Bring computer and vitals cart downstairs (no longer needed). + Set-up computer with google drive, epic, schedule. + Print all necessary paperwork for the day. + Unlock cabinets with supplies. + Review client list including any cancellations. **Manage volunteers** + Send out volunteer sign-up on email. + Send email to selective students and volunteers about information about where to park, what to expect, time, etc. + Send out shadowing sign-up. + Delegating various cleaning organizational duties to volunteers. **Advocacy** + Advocate for OT to other professions at St. Vincent’s and on campus. + Attending health fairs. **Liaison between OT department and St. Vincent’s office** + Communication with Liz about scheduling. + Send on Monday. + Ensuring every client doesn’t have insurance coverage. + Attending IP Clinic to update other medical professionals. + Every Wednesday. **Financial management of funds** + Distribution of donated funds. + Plan fundraisers in advance for each semester. + Maintain clinic budget. + Keep up budget spreadsheet. **Planning, organizing and updating the clinic schedule** + Coordinating client and selective schedules + Updating client list for the week and distribute confirmations and cancellations to students and faculty treating + Tracking client arrival and departure times on Epic, as well as how many no-shows they have on the client list on google drive + Calling existing referrals to get them on the schedule + Create weekly schedule on Epic + Check clients in/out on Epic **Miscellaneous** + Providing treatment notes for clients as needed. + Transferring clients plan of care if leaving clinic (new medicare pt.) or need PT referral. + Ensure cabinets are organized. + Continuously seek out referrals. + Continuously seek out financial opportunities for St. Vincent’s. + Ensure that supplies/linens are not running low . + Maintain equipment. + Helping selective students with issues/problems that may occur during the day. **Closing Duties** + Take computer and other items back upstairs. + Turn off lights, lock door handle. + Have volunteers put back tables in the back, right corner. + Make the following week’s schedule and add to Google Drive and Epic. **Monday/Tuesday** + Call patients to confirm appointments. + Find new patients to fill open spots. + Email Liz list of Spanish speaking patients to call and confirm. + Send out volunteer signup. **Wednesday** **Go to IP clinic (usually show up around 1:00ish)** + Finalize schedule in Epic. + Call patients who couldn’t be contacted earlier in the week (LM) and those that prefer a reminder on Wednesdays. + If needed, talk to patients at IP who are appropriate for outpatient clinic about being scheduled downstairs. + Assist with PALs. + talk to other professions if necessary. + Send out outpatient schedule to students and faculty via email. + Schedule bus rides if needed. **Thursday** + Print papers. + Call patients who need day of reminders. + Bring down vitals cart/big computer if needed. + Wash towels. + Check hydrocollator temperature and update log (Wednesday and Thursday). + Clean hydrocollator (biweekly). + Start calling patients who have not arrived five min after session start (at your discretion). + Update no show numbers for patients. + Change appointment types for next weeks appointments (update initial eval to follow up). **Other stuff throughout the week:** + Attend monthly clinic meetings (chair). + Attend IP committee meetings. + Help facilitate clinic events (find volunteers/delegate to other people). + Send OT metrics every month to apkakkil@utmb.edu (may change). **Chair responsibilities:** + Attend meetings. + Communicate with other chairs. + Update team on OT needs/concerns etc. + Vote on issues that concern OT. **Salary Range:** Commensurate with experience. **EQUAL EMPLOYMENT OPPORTUNITY:** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation