Job Title

Facility Coordinator

Job Description Summary

Job Description

• Reporting in to Facilities Manager
• Manage quotations, raise POs and update Yardi accordingly to assist with budget reforecast
• Manage all invoices, raise cheque request forms and proceed accounts payable to make sure all payment arranged well and on time
• Prepare FM monthly report and quarterly report
• Create work requests / PPM schedule / PPM WO and feedback through FM360
• Support activities and programs by facilities management team
• Perform after-hours and weekend duties (if required)
• Take accountability and ownership of Workplace Safety & Health (WSH) standards and outcomes in building up a Safety Culture
• Conduct daily property inspections every morning and ensure it is uploaded to Velocity
• Liaise with Building Management pertaining to any landlord-related issues
• Manage vendors/contractors to ensure works are done in a timely manner and vendors are properly briefed through toolbox talk and completion of PTWs
• Monitors and update the PPMs on a timely basis
• Ensure a smooth process of guest flow for VIPs
• Work closely with Corporate Security to raise/solve any issues pertaining to RES (eg: visitor management system, door lock failure)
• Any other duties as required and assigned by the Facilities Manager

INCO: “Cushman & Wakefield”