JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves: Provide comprehensive facility coordination services for a critical BioPharma manufacturing/research site including financial administration. Partner with property managers and cross-functional teams to ensure seamless facility operations with pharmaceutical industry standards. Manage accounting functions including invoicing, receipting, and financial reconciliation to support facility operations.

Your day-to-day tasks will include:

Execute financial processes including PO creation, invoice processing, expense receipting, and reconciliation using JD Edwards (JDE) ERP systemProcess vendor invoices and ensure accurate coding for facility-related expensesMaintain detailed financial records and prepare accounting reports for facility operationsAssist Facility Management Team with tactical planning and budget tracking for team goals and objectivesCoordinate with property managers on routine operations including procurement of facility supplies and specialized BioPharma equipmentHelp manage vendor relationships including escorting contractors through controlled access areas per BioPharma protocolsSupport project management team with facility-specific requirements and compliance documentationCoordinate maintenance activities while ensuring minimal disruption to critical BioPharma operationsProvide continuous monitoring of facility systems critical to pharmaceutical operationsServe as primary interface with internal clients, visitors, and vendors requiring facility accessEnsure proper follow-up on all facility requests and maintain service excellence standardsSupport vehicle and equipment logistics coordination as needed

Required Qualifications:

3+ years' experience in Facility Administration, Property Management, or Accounting/Finance rolesProven experience with accounting functions including invoicing, receipting, and financial reconciliationProficiency in JD Edwards (JDE) ERP system strongly preferredAdvanced Excel skills with capability to create and customize financial and administrative reportsExperience with accounts payable processes and vendor invoice managementSuperior customer service skills and client-focused orientationProficient in MS Office Suite with strong written, verbal and interpersonal communication skillsExperience working in regulated environments (pharmaceutical/biotech preferred)

Preferred Qualifications:

Background in BioPharma, life sciences, or other regulated industry environmentsKnowledge of pharmaceutical facility compliance requirementsAbility to plan and manage work under time constraints while maintaining accuracyStrong multitasking abilities and capability to work independently with minimal supervisionExcellent organizational skills and collaborative working styleExperience with facility management software systems and maintenance coordination platforms

#PCjobs

#FMjobs

Estimated total compensation for this position:

49,500.00 – 65,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Hanover, MD

Job Tags:

Accounting Functions, Accounting Functions, Accounting Reports, Biopharmaceuticals, Biotechnology, Compliance Requirements, Continuous Monitoring, Documentation Compliance, Facilities Operations, Facility Administration, Facility Management Software, Finance, Financial Recordkeeping, Interpersonal Communication, Invoice Management, Invoice Processing, Invoices, JD Edwards EnterpriseOne, Logistics Coordination, Maintenance Coordination, Maintenance Operations, Microsoft Excel, Microsoft Office, Multitasking, Office Administration {+ 7 more}

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.