JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves -

JLL is looking for a Facility Coordinator to support our client in Anaheim, CA. The Facilities Coordinator will provide support to the Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved.  He/she will be required to be onsite during working hours.

Your day to day:

ResponsibilitiesDirectly support the Facility Management and Engineering Team with on-going facility and team related responsibilities including, but not limited to: client customer service, quality check of work orders, reviewing data, support client users and assisting with financial reporting and tracking. Ensures appropriate follow up with customersProvides support for guests, visitors, vendors, and employees at JLL managed client locations. Front desk support to assist employees directly with inquiries and needs. Acts as an interface with client, visitors and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance. Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery.Assists with receiving and dispatching of work requests to technical staff and vendors including: invoicing follow up, payment status inquires, ordering and processing invoices for all material purchases and monthly reoccurring costsPerforms visual inspections of common area spacesResponsible for ordering signage for entire client portfolioGather janitorial and pantry supply orders, and work with client to order and receive productSupport associated with all building services including janitorial, breakrooms, restrooms, parking, badging, conference rooms and common area equipmentCoordinates special events in support of client or JLLProvides support for meetings and conference room reservations, as needed and directedAssists management and staff with operational reporting, budgeting, financial systems, and purchases.Administrative support of JLL annual property audits, procedure documentation, electronic filing, team meeting notes. Submit vendor safety plans for approval. Attend client meetings when requestedDaily mail review and sorting. Maintain DLR Building Management shared inboxHelps support facility specific cost savings targets to contribute to the account achieving significant savingsProvides specific assistance to the building management team (project manager, designers, furniture vendor) as needed or requestedReads and understands the applicable client and vendor Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys.Seeks to continuously improve processes, systems and overall client satisfactionProvides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as neededWorks on items as directed by their manager or other managers in the group. Acts as a backup resource to Facility Managers when appropriate.

Sound like you? To apply you need: 

Education 

Associates degree in facilities management, building, business or other related field or equivalent work experience (bachelor’s degree, preferred) Minimum of two years of industry experience with facility or property administration 

Knowledge, Skills, and Ability 

Superior customer service skills and orientation Ability to maintain professionalism and effectively deal with stressful situations Ability to plan and manage work under time constraints Ability to multitask and work independently with little supervision Capacity to deal with ambiguity and solve complex problems effectivelyProficient in MS Office—Excel, Word, Power Point, Visio-- and have the ability of customizing administrative reports Possess strong written, verbal and people skillsStrong organizational skills and collaborative style Self-motivated; confident, energetic and flexible.

Estimated total compensation for this position:

54,080.00 – 61,250.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Anaheim, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.