The Facilities Maintenance Specialist (FMS) supports the daily management of facilities maintenance needs across our dealerships and vehicle reconditioning centers. The FMS is responsible for coordinating service requests, managing vendors, analyzing maintenance data, and ensuring compliance with company and industry standards. 

Key Responsibilities

Manage 250–300 monthly work orders via the facilities maintenance portals

Assign work orders to appropriate vendors, set cost thresholds (NTEs), and monitor completion

Ensure all work meets quality standards and complies with OSHA, local codes, and company policies

Conduct routine site inspections and coordinate with municipal offices

Manage and expand our nationwide vendor network

Assist in establishing budgets and monitoring maintenance and repairs spend across the company

Analyze data to identify trends, reduce costs, and opportunities for preventative maintenance programs

Manage multi-trade facility projects while meeting deadlines

Review and negotiate repair proposals for accuracy and cost-effectiveness

Job Requirements

Bachelor’s degree preferred

5+ years of experience in real estate, property management, facilities, or construction

Working knowledge of HVAC, electrical, and commercial plumbing systems

Proficiency in Microsoft Excel and other Office tools for reporting and analysis

Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment

Clear and professional communication skills for interaction with internal teams, vendors, and landlords

Comfortable working independently and collaboratively