Job Posting Title:

Facilities Maintenance Manager

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Hiring Department:

University Housing and Dining

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UNIVERSITY APARTMENTS

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Job Details:

General Notes

BENEFITS: UT Austin offers a competitive benefits package that includes:   

100% employer-paid basic medical coverage 

Free Capital Metro bus ride

Retirement contributions  

Paid vacation, sick time, and holidays 

Career growth & professional development

Please visit our Human Resources (HR) website at https://hr.utexas.edu/ to learn more about the total benefits offered when you join our team! 

Purpose

To provide managerial and technical support in guiding and directing a variety of facility functions for an assigned apartment area, including developing, planning, and coordinating facility maintenance.

Responsibilities

Make recommendations for projects that need to be included in the upcoming fiscal year budget. Prepare work drawings and write detailed specifications for maintenance projects and prepare for purchases. Review submittals and blueprints. Coordinate work with building services, utilities, and other departments. Assist the building service managers with inspections, maintenance, and long-range planning.

Ensure the assessment for all manager reviews and make ready inspections are prepared, completed, and submitted as required for finalizing our assessment report. Ensure all fire safety deficiencies are completed in a timely manner. Inspect work by all staff, contractors, and vendors to ensure it meets UHD standards. Review all emergency work orders and follow up on status. Approve overtime for emergency work. Have all other overtime pre-approved.

Meet regularly with the supervisor to ensure work schedules and assignments allow for maximum production at work and staff is performing at the desired standard. Facilitate work orders. Keep the Director of Residential Facilities Operations informed. Utilize staff expertise to make repairs and limit outside sources. Communicate all current maintenance issues to staff.

Use diplomacy and good judgment when dealing with staff, students, employees, and contractors. Make routine phone calls to students to verify that completed jobs are satisfactory. Communicate with Res-life leadership (Assistant Director for Residence Life Apartments, CA’s, etc.), UHD Occupancy Management Group. Talk with parents and/or students about maintenance and building related concerns.

Inspect, plan, set goals, and monitor the progress of the team. Promote professional development by encouraging staff to attend trainings and workshops to enhance their knowledge and skills that are in line with job duties. Encourage staff to cross train in other trade areas.  Other duties as assigned

Participate in the interview and hiring process of staff. Approve time sheets, evaluations, and vacation requests in Workday. Have a good understanding of UHD policies and procedures and ensure staff is informed. Perform corrective action when needed. Attend all scheduled meetings.

Ensure all equipment is maintained and in good working order. Purchase and maintain inventory supplies and monitor to ensure inventory is being charged properly.

Required Qualifications

Associate's degree.

At least 5 years of experience in a specific craft.

At least 3 years of supervisory experience.

Journey level training.

Use of tools of the trades, personal computer, and other standard office equipment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than 5 years of facilities management experience required in educational facilities or commercial properties.

More than 3 years of construction trades experience and OSHA

Excellent written and verbal, communication skills, as well as interpersonal skills.

Ability to read and interpret schematics and blueprint documents.  

BS degree in engineering or business administration.

Comprehensive knowledge of equipment and facility maintenance programs work order system and Building Automation systems (BAS) and procedures.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$80,000+ depending on qualifications

Working Conditions

Uniforms and/or personal protection equipment (furnished)

May work in all weather conditions

May work in extreme temperatures

May work around chemical fumes

May work around standard office conditions

May work around chemicals

May work around electrical and mechanical hazards

Repetitive use of keyboard at a workstation

Use of manual dexterity

Climbing stairs

Climbing of ladders

Lifting and moving

Work Shift

Monday -Friday 7:30 AM- 4:00 PM. Work days, hours, and area may vary based upon the needs of the unit and Housing and Dining.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.