Description

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We are seeking a proactive and detail-oriented Facilities Coordinator to support our facilities operations and team. This role is ideal for someone with strong organizational skills, experience managing vendors, and a solid understanding of facilities systems and reporting. The Facilities Coordinator will play a key role in ensuring smooth day-to-day operations, supporting small projects, and maintaining accurate data and communications across platforms.\n\nKey Responsibilities:\nCMMS Management: Utilize and maintain our Computerized Maintenance Management System (CMMS), transitioning from 360 Moving to Archibus.\nVendor Coordination: Manage relationships with external vendors, ensuring timely service delivery and compliance with company standards.\nProject Support: Assist with small-scale facilities projects, including planning, coordination, and execution.\nBudget & PO Tracking: Support basic financial tasks such as budget tracking and purchase order (PO) management for the facilities team.\nData Reporting: Generate and maintain reports using Excel and other tools to track facilities metrics and performance.\nTime Management: Prioritize tasks effectively to meet deadlines and support team objectives.\nCommunication: Collaborate with internal teams and vendors using diverse platforms including Zoom and Microsoft Teams.\n\nQualifications:\nExperience with CMMS platforms (360 Moving and/or Archibus preferred).\nStrong Excel skills and experience with data reporting.\nFamiliarity with budget tracking and vendor PO processes.\nProven ability to manage multiple tasks and projects simultaneously.\nExcellent communication skills across digital platforms.\nPrior experience in facilities coordination or a related field is a plus.

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Skills

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Customer service, hospitality, Event management, cmms, budget tracking, vendor management, Project management, Facility management

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Top Skills Details

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Customer service,hospitality,Event management,cmms,budget tracking,vendor management

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Additional Skills & Qualifications

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n/a

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Experience Level

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Intermediate Level

Pay and Benefits

The pay range for this position is $35.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sunnyvale,CA.

Application Deadline

This position is anticipated to close on Sep 17, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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