JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:
As a Facilities Coordinator, you will play a key role in supporting general facility management (FM) services, ensuring continuous monitoring of the property. In this dynamic role, you will work with property managers to facilitate routine operations, including the procurement of supplies and services, issuing purchase orders, managing bid requests, service/construction contracts, and handling accounts payable and receivable. Your strong organizational and communication skills will ensure the property operates smoothly and client needs are consistently met.

What your day-to-day will look like:

Assist the Facility Management Team with tactical planning toward goals and objectivesProvide facility-specific support to the project management team as needed or requestedManage and maintain small facility tasks assigned for day-to-day operationsCoordinate and support special events for JLL or the clientAssist with meetings and conference room reservation arrangementsSchedule and coordinate maintenance activities as directedDeliver general facility management services, including ongoing monitoring of facilities and responding to needs as they ariseServe as the interface for the client, visitors, and guests, ensuring positive interactionsEnsure prompt follow-up with customers to address their requestsDirect vendors, facilities staff, and service providers to ensure seamless execution of work with minimal disruptionAdminister and maintain all security systems effectively and appropriatelyAssist with budgetary processes including requests, analysis, and reportingSupport analysis and reporting of budget variancesUse superior customer service skills to address inquiries and resolve problemsMaintain professionalism under stressful situations, and plan/manage work under tight deadlinesMultitask and work independently with minimal supervisionUtilize MS Office effectively, especially Excel, to customize administrative reports and facilitate work processesDemonstrate strong written, verbal, and interpersonal skills, as well as a collaborative working stylePerform any and all other duties and tasks assigned

Required Qualifications:

Associate’s degree in facilities management, building, business, or a related field2+ years of experience in facility or property administrationSuperior customer service skills and commitment to service excellenceStrong organizational and collaborative abilitiesProficiency in MS Office Suite, especially ExcelStrong written and verbal communication skillsAbility to multitask, plan, and manage work under time constraintsAbility to maintain professionalism at all times

Preferred Qualifications:

Experience customizing administrative reportsAdvanced proficiency in Excel spreadsheets

Physical Requirements and Work Conditions:

Ability to work in an office environment with typical administrative activities

Location: [Onsite]

Location:

On-site –Richmond, VA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.