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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves - The Facilities Coordinator provides essential operational support for a client in the pharmaceutical industry by managing pest control programs, conducting GMP fit walks, MRO and Sourcing assistance, and offering administrative assistance to both the pharmaceutical client and the Facilities Manager. This role involves submitting and tracking work notifications while assigning work orders to JLL employees and janitorial vendors to ensure timely completion of facility maintenance tasks in compliance with stringent pharmaceutical standards. The coordinator serves as a key liaison between stakeholders, maintaining accurate documentation of all service activities and facility inspections while responding to inquiries with professionalism. Success in this position requires exceptional organizational abilities, meticulous attention to detail, and strong communication skills to effectively prioritize responsibilities in this regulated environment, ultimately contributing to compliant, safe, and well-maintained operations that support the client's pharmaceutical manufacturing activities.

What is the day to day?

Facilities Management

Coordinate with internal departments and external vendors to schedule facility repairs, maintenance, and improvementsCoordination of offsite storage moves to and from campusAct as a contact for facility-related issues, directing requests to appropriate team members / service providersMaintain inventory of facility supplies and equipment, placing orders as neededCoordinate with contractors and vendors to ensure timely completion of services and projectsProcess and track service requests through the facilities management systemAssist MRO/Sourcing as neededAll other duties and assigned tasks

GMP FIT Walks (Facility Inspection Tour)

Conduct regular FIT Walks specifically within Good Manufacturing Practice (GMP) areas to identify maintenance issues, safety concerns, and compliance requirements  Document inspection findings using standardized protocols and digital tools including work order creationFollow up on identified issues in GMP environments to ensure timely resolution and complianceCollaborate with Quality Assurance to address and remediate any compliance gapsPrepare reports on FIT Walk findings for management review and regulatory purposes

Pest Control Program Management

Manage relationships with qualified pest control vendorsSchedule regular preventive pest control services and emergency treatments as neededRespond promptly to pest-related issues and complaintsMaintain detailed documentation of all pest control activities in compliance with regulationsEnsure pest control vendor conducts regular inspections to identify potential pest entry points or harborage areasEnsure all pest control methods comply with GMP requirements and safety regulationsEnsure pest control vendors are up to date on required trainingDraft quarterly pest control reports and provide to GNE

Administrative Functions

Maintain accurate records of all facility-related documentationGenerate regular reports on facilities operations, costs, and key performance indicatorsSupport budget planning and cost control initiatives for facility operationsAssist with development and implementation of facility policies and proceduresAssist with any assigned administrative needsOrder office supplies using client portal 

Required Qualifications

Associates degree in facility management, business administration, or related field (or equivalent experience)3+ years of experience in facilities management, preferably in a GMP environmentWorking knowledge of GMP regulations and compliance requirementsUnderstanding of building systems and maintenance practicesProficient in facilities management software and MS Office applicationsExperience with using SAP or other work order system softwareExperience in MRO/SourcingStrong analytical and problem-solving abilitiesExcellent communication and interpersonal skillsCustomer service oriented

Preferred Qualifications

Experience with building systems and maintenance practicesUnderstanding of health and safety regulations related to facilities managementFamiliarity with pest control management best practicesProject coordination experience

Location:

On-site –Hillsboro, OR, Portland, OR

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

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