About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.

Job Title: Facilities Coordinator

Job Summary:   

The Facilities Coordinator performs Vendor Onboarding, Purchase Requisitions, Work Breakdown Structure, Assist with creation of workbook instructions for Purchase Requisitions and Ensure tasks and responsibilities are continuously reviewed and maintained for updates.

Immediate Responsibilities:

Vendor Onboarding Receive request from Requestor(s) Request required vendor onboarding documentation from Supplier Submit request in MDG tool, communicate new vendor number to Supplier Save final vendor number on the T-Drive Purchase Requisitions Receive PR from Requestor(s) Create PR in SAP PD2 Maintain PR Tracking Sheet Work Breakdown Structure Receive WBS from Requestor(s), Request WBS in EnergyNow  Communicate WBS Number to Requestor(s) Save Final WBS EnergyNow Request on the T-Drive Maintain WBS Tracking Sheet Business Partner Compliance Administrative Responsible for SEI Business Partner Updates and Creation. Coordinate meetings with Siemens Energy RE BP Management and SEI Legal Compliance Update the BP in the COSON tool All required updates complete through 12/31/2024 Transaction Projects Support Siemens Energy RE Region and Transaction Managers  Manage project from initiation to closure  Ensure all required transactional documentation is processed accurately and on time  Ensure required documentation approvals are obtained  Ensure required documentation is sent to SE RE 3rd Party Provider  Save required final documentation to the T-Drive Signature Packages Manage coordination of Siemens Energy RE Signature Packages (physical and electronic)  Review required documentation for accuracy, completeness and ready for Siemens Energy RE signature(s)  Ensure required documentation is included in the Signature Package  Send required documentation to SE RE 3rd Party Provider  Save required final documentation to the T-Drive Manage Facility Management System  Support Siemens Energy RE Organization to ensure FMS tool data accuracy  Assist SE RE Lease Administration with Ad-hoc project requests Ensure tasks and responsibilities are continuously reviewed and maintained for updates, while attending weekly task review meetings.

Qualifications:    

Intermediate PC skills High School Diploma / GED / Associate Degree Microsoft Excel Comprehension of W9's, EFT Forms, COI's, COC's, Security in Supply Chain and various EHS Questionnaires Ability to Process Multiple high priority requests to meet required customer deadlines. Created Process Tracking tools to manage multiple tasks and responsibilities to ensure accuracy and on-time completion (WBS, PR's, Vendor Onboarding) Ability to collaborate with multiple Cross-functional teams (SE RE 3rd Party Stakeholders)

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We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled