Job Title

Facilities Coordinator

Job Description Summary

This position will support the Facility Manager in managing the facilities as well as being the first point of contract for all visitors and internal staff.

Job Description

Scope of work:

Coordinate the facilities management service, which encompasses hard and soft services following environmental safety guidelines.Participation in any Team Meeting and co-ordination of minutesDeliver on going performance and compliance reporting to all stakeholders, following contract and corporate obligations in conjunction with the site / sub regional lead.Raise work orders, adjust maintenance schedules and sign off work permits to optimize and maintain the work schedule.Deliver services and activities in line with budget and reporting requirementsCoordinate site operations to ensure continuity of FM services with minimum disruption to the client’s business operationsCoordination of monthly reportsComply with our company's systems.

Greet external visitor and internal staff with high degree of professionalism and courtesyAnswering incoming call and receiving incoming mailsSort and distribute all incoming mail and overnight packagesHandle walk-in enquiries, guest wireless assistance and visitor passAct as administrator for conference rooms throughout the portfolioEnsure conference rooms are cleaned on a regularly scheduled basisAssist with catering setups, event planner and ordering, as requiredManage postage, local/ foreign courier in and out.Inventory and stocking of office and tea point supplies, where applicableMaintain up-to-date Emergency contract information list with work, home and cell numbersFacilitate supply of office stationery, pantry supplies, stock medicine cabinets and etc.

INCO: “Cushman & Wakefield”