Actalent is seeking a Facilities and Administrative Coordinator for a 6 month contract for a company in Ottawa, Ontario!

Job Title: Facilities & Administrative Coordinator

Position Summary:

We are seeking a highly organized and detail-oriented Facilities & Administrative Coordinator to support facility operations and documentation management. The ideal candidate will have experience in handling work permits, change forms, and other facility-related documentation, along with strong experience in administrative support and project coordination.

Key Responsibilities:Facilities Coordination:Coordinate with management to optimize office space utilization.Manage office moves and space assignments.Act as liaison for facilities-related work.Initiate and manage work permits, change forms, and related documentation.Participate in audits (CNSC, ISO, internal/external) as the Facilities Representative.Collaborate with the Facilities Team to draft technical and project-related documents.Administrative Support:Prepare and manage documentation, maintain accurate records and databases.Draft correspondence, customer letters, legal contracts, and summary presentations.Coordinate new employee training and orientation within the department.Perform general administrative duties including:Word processing, PowerPoint presentations, Excel spreadsheetsDrafting quotations and managing invoicingHandling incoming/outgoing mailManaging calendars and scheduling appointmentsResponding to customer/client inquiriesFinancial & Procurement Tasks:Manage purchases and track departmental expenses.Prepare and submit expense reports.Qualifications:Minimum 5 years of relevant experience in facilities coordination and administrative support.Strong organizational and multitasking skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Experience with documentation management and regulatory compliance.Excellent communication and interpersonal skills.Familiarity with facility-related projects and technical documentation is an asset.

Pay and Benefits

The pay range for this position is $25.00 - $35.00/hr.

Workplace Type

This is a hybrid position in Kanata,ON.

À propos d'Actalent:

Actalent est un chef de file mondial des services d’ingénierie et de sciences et des solutions de talents. Nous aidons les entreprises visionnaires à faire progresser leurs initiatives en matière d’ingénierie et de science en leur donnant accès à des experts spécialisés qui favorisent la mise à l’échelle, l’innovation et la mise en marché rapide. Avec un réseau de près de 30 000 consultants et plus de 4 500 clients aux États-Unis, au Canada, en Asie et en Europe, Actalent est au service d’un grand nombre d’entreprises du classement Fortune 500.

Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître d’autres options d’accommodement.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.