External Relations and Database Specialist - Macaulay Honors College **POSITION DETAILS** Since 1847, The City University of New York has provided a path to success for generations of New Yorkers. In this rich tradition, Macaulay Honors College was established in 2001 as a consortial college linked with eight CUNY partners—Baruch College, Brooklyn College, City College of New York, College of Staten Island, Hunter College, John Jay College of Criminal Justice, Lehman College, and Queens College—to integrate the vast resources of the City University with New York’s cultural, scientific, and business communities. As a top Honors college in the nation, Macaulay offers a first-rate experiential education to high achieving students—especially those who are first generation and low income—along with access to the immersive opportunities that help them achieve big, bold dreams. Under the leadership of Dean Dr. Dara N. Byrne, Macaulay Honors College is on a distinct mission to reimagine equity, excellence, and access. Reporting to the Vice President of Advancement, the External Relations & Database Specialist provides essential support for Macaulay's fundraising operations. Duties include but are not limited to: - Oversee database integrity and maintain the gift processing database, including depositing checks and cash, processing credit card payments, batching gifts on all giving platforms and ensuring accurate entry of all gifts into the system. - Track Advancement team interactions with all constituents and record in database to support fundraising impact and trends analysis. - Work closely with the finance department to reconcile all gift transactions. Compile all funds received in a weekly and monthly report. - Manage departmental files by developing and maintaining an organized filing system for both paper and electronic documents, ensuring compliance with CUNY policies and applicable federal or state laws regarding document retention. - Conduct prospect research, wealth screening reports and importing data into the Raiser's Edge database. Import various information from multiple sources, including alumni data and donor interactions into database. - Create reports, queries, lists, and exports from the database for the Advancement or Marketing departments as necessary. - Create, coordinate and schedule appeals, mass mailings and email appeals for all constituents and prospects. - Generate acknowledgment letters promptly and create, edit, or update letter templates as needed. - Provides strong logistical support in the planning and execution of fundraising and friend-raising special events. - Produce weekly financial reports and bi-annual reports to CUNY. - Serve as the PCI Compliance officer to ensure adherence to CUNY policy standards. All full-time CUNY staff are expected to work in-person at their campus office 70% of their work time. This is equivalent to 7 out of 10 days of in-person work in a two-week period (e.g., 7 days in person, 3 days remote). This hybrid work schedule is subject to change. **QUALIFICATIONS** Bachelor's Degree and four years' related experience required. A preferred candidate should have: - A minimum of 3 years’ experience with Raiser's Edge and Mail Chimp. - A minimum of 1 year of experience working in higher education. - Highly proficient with Microsoft Word, Excel, and PowerPoint. - Highly proficient with Canva and Adobe Photoshop. - Strong diplomatic and customer service skills. - Ability to be a team-player. - Positive and upbeat attitude. - Strong attention to detail. Candidates must be legally authorized to work in the United States on a full-time basis. Sponsorship will not be offered for this position. **CUNY TITLE OVERVIEW** Contributes to organizing and administering College fundraising activities. - Manages research of potential funding sponsors - Tracks and analyzes giving trends; prepares financial and ad-hoc reports - Conducts data quality audits - Oversees preparation of fundraising communication materials - Writes grant proposals - Recommends, implements and evaluates fundraising strategies - May supervise office operations and/or department budget - Performs related duties as assigned. Job Title Name: Development Specialist **CUNY TITLE** Higher Education Assistant **FLSA** Non-exempt **COMPENSATION AND BENEFITS** $79,898 - $82,663. Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **HOW TO APPLY** Please click on "Apply Now" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume and a cover letter in Word or PDF format. **CLOSING DATE** September 18, 2025 **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30615 Location Graduate Center