About the job

We’re looking for a receptionist to join our Indonesia team.

When you work for us, you get the chance to join nearly 50,000 people all driven by a common purpose of delivering a more sustainable world. We’re excited about the challenges ahead. We believe there’s never been a more rewarding time to work in the energy, chemical and resources sectors.

As receptionist, you will be responsible to manage schedules, appointments, files, and the general flow of front-desk operations.

To succeed in this role, you should have minimum 1–2 years in a similar role (e.g., receptionist, front desk, administrative assistant).

Who we are

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.

Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.

What you’ll do

We are looking for Project Secretary to join our team in Jakarta, Indonesia.

The role responsibilities include\:

·        Reception Duties\: Managed front-desk operations, greeted and assisted guests and clients, offered refreshments, and ensured a welcoming environment.

·        Phone & Communication Management\: Answered and directed phone calls, took messages, and maintained an efficient communication flow within the office.

·        Reception & Meeting Room Maintenance\: Maintain cleanliness and organization of the reception area and meeting rooms, ensuring they are presentable and fully always stocked with necessary supplies.

·        Office Supplies & Consumables Management\: Oversaw office supplies, monitored stock levels, and placed orders to ensure seamless daily operations.

·        Meeting & Event Coordination Assistance\: Assisted in organizing internal events, meetings, and company gatherings, including managing logistics, room setup, and resource coordination.

·        Document & Goods Shipment Management\: Coordinated domestic and international shipments of documents and goods, processed all necessary paperwork, and ensured timely delivery as requested.

·        Safety Protocol Implementation\: Maintained visitor logs, ensured information was accessible during fire drills, and supported safety-related tasks and protocols.

·        Transmittal Preparation\: Prepared and organized transmittals for outgoing documents (both corporate and project-related).

·        Logistics Coordination\: Managed the driver’s schedule, ensuring adherence to local regulations regarding odd/even car license plate restrictions.

·        Project Event Support\: Assisted in the planning and coordination of project events in collaboration with project secretaries.

·        Invoice Management & Processing\: Support the project secretary to process invoice for approval, ensure all necessary information and documentation are included before submitting them to the Finance team.

What you’ll have

·        Bachelor’s degree or Diploma Degree (required)

·        Post-secondary education (certificate or diploma in administration or customer service) is a plus.

·        Communication skills – clear verbal and written communication

·        Customer service – friendly, professional demeanor

·        Multitasking ability – handle multiple tasks calmly and efficiently.

·        Organization skills – manage schedules, calls, and documentation.

·        Computer literacy – familiarity with MS Office (Word, Excel, Outlook), email systems, and phone systems

·        Time management – punctuality and ability to prioritize tasks.

·        1–2 years in a similar role (e.g., receptionist, front desk, administrative assistant) preferred

·        Experience in handling multi-line phone systems is beneficial.

·        Familiarity with office equipment (printers, copiers) is helpful.

·        Professional appearance and demeanor

·        Attention to detail.

·        Ability to maintain confidentiality.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Ready to join us? Apply now to submit your CV