Job Posting Title:

Experiential Education Program Coordinator, College of Pharmacy

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Hiring Department:

College of Pharmacy

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

The University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes: insurance and Teachers Retirement System (TRS) retirement benefits; paid vacation, sick and holiday time off; access to employee professional development and wellness services; the opportunity to qualify for the Public Service Loan Forgiveness (PSLF) federal program; flexible work arrangements and more.

The College of Pharmacy at The University of Texas at Austin welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of perspectives and experiences.

General Notes

Although this position may perform some work remotely (hybrid), as determined by supervisor and the needs of the college, the Experiential Education role will require primary on-campus in-person work. Flexible work arrangements that serve both job duties and team members are available in the College of Pharmacy. 

This position will be required to travel to regional internship sites periodically.  Will be required to work additional hours occasionally to complete time-sensitive projects or facilitate events and programs.

Purpose

The Experiential Education Program Coordinator reports to the Assistant Dean of Experiential Education in the College of Pharmacy and contributes to a collaborative and mission-driven team committed to preparing future pharmacy leaders through hands-on clinical education. In this pivotal role, the coordinator will help shape the student experience across Texas by coordinating and enhancing the College of Pharmacy’s Introductory and Advanced Pharmacy Practice Experiences (IPPE/APPE). This role serves as a vital link between students, faculty, preceptors, and clinical sites, ensuring a seamless and high-quality experiential learning program.

Responsibilities

Lead and coordinate the execution of IPPE and APPE rotations, ensuring they run efficiently and align with program goals.

Act as a liaison between the Experiential Education Office, Academic Advising, and the Office of Academic Affairs to support student progress and program integration.

Facilitate communication across all regions of Texas—managing rotation updates, facility access, and logistical needs between the central office in Austin and regional teams.

Serve as a trusted resource for student pharmacist interns, preceptors, clinical sites, and regional personnel—providing guidance and support throughout the experiential journey.

Assist with intern credentialing, ensuring that all P1–P4 students meet eligibility requirements to access clinical practice sites.

Coordinate strategic meetings, including the Experiential Council and Preceptor Conference, to strengthen program development and stakeholder engagement.

Drive operational improvement by identifying inefficiencies and implementing proactive solutions that enhance administrative systems and support the office’s educational mission.

Take initiative on additional projects and responsibilities that contribute to the continued success of the Experiential Education Office and the College of Pharmacy.

Additional duties as assigned

Required Qualifications

Bachelor’s degree and at least 3 years of experience in program administration.

Demonstrated ability to work with professional demeanor and communicate effectively with internal and external stakeholders.

Demonstrated ability to maintain confidential records and apply judgment in sensitive situations.

Professional experience and intermediate skill in Microsoft Office, Google Workspace, emerging AI technologies (ChatGPT or Copilot), and other information systems used in academic or administrative settings.

Additional experience and education may be substituted as appropriate.

Preferred Qualifications

Master’s degree and more than 3 years of experience in program administration.

Proven experience in problem-solving and initiating process improvements within academic or administrative units

Extensive experience and advanced skill in Microsoft Office, Google Workspace, emerging AI technologies (ChatGPT or Copilot), CORE Elms and other information systems used in academic or administrative settings.

Salary Range

$50,000+ depending on qualifications

Working Conditions

Typical office environment

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Will be required to travel periodically

Will be occasionally required to work after hours and on weekends for events or programming

Required Materials (3)

(your application may not be considered if all materials are not provided)

Resume/CV

Letter of Interest

List of 3 Professional References with their contact information; at least one reference must be from a direct supervisor

Important: You will be prompted to submit your Resume/CV in the first step of the online job application process. Then, any additional Required Materials as listed above will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.