Job Posting Title:

Exhibitions Coordinator

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Hiring Department:

Lady Bird Johnson Wildflower Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Sep 01, 2025

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Position Duration:

Expected to Continue

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Location:

JOHNSON WILDFLOWER CENTER

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Job Details:

Purpose

The Exhibitions Coordinator coordinates, implements, and runs existing revenue-generating signature exhibitions (e.g., Fortlandia and Luminations) and new exhibitions and installations at the Wildflower Center. The ideal candidate will work as a member of the Hospitality Team in tight coordination with events, guest services, gardens, lands, and other staff. This position supervises exhibition installation, implementation, break-down, and post-project reporting. Creativity and vision are equally important as production and maintenance of the exhibitions.

Responsibilities

Work closely with Director of Hospitality and Center staff to plan, facilitate, and execute annual exhibitions, including signature and seasonal exhibitions. Duties include working within budget, managing installation and deinstallation schedules, communicating with vendors, securing financial information from vendors and artists for payment, and submitting requests, receipts and invoices through proper Wildflower Center and University of Texas at Austin protocol.

Communicate and coordinate exhibition planning, schedules, and content with staff and volunteers through presentations, inter-departmental meetings, and active working sessions.

Participate in the creative process with other team and community members to identify and vet new exhibitions. Research, analyze, and make recommendations for new exhibitions and programs.

Work with Events Manager to schedule Guest Experience Associates (GEAs) and/or Event workers for special events as needed, and coordinate volunteer help with the Volunteer Manager. Train support staff and volunteers to assist with exhibitions.

Provide on-site management during the run of exhibitions, being physically present to provide technical, staff, and guest support, Support exhibition related programming as needed.

Other duties as assigned.

Required Qualifications

High School diploma or GED. 

At least 2 years of experience developing and managing exhibitions in a museum, stage production, botanic garden, or other facility with public programs involving large-scale installations and equipment.

Experience managing art or light show installations in outdoor spaces. 

Experience working with machinery and fabrication. 

Technical skills related to stage management and set building.

Must be able to communicate clearly, effectively, and comfortably in written and spoken word with staff, volunteers, and the media, individually and in large or small groups.

Strong computer skills with a high degree of competency in Microsoft Office suite.

Experience managing multiple projects concurrently.

Outstanding organizational skills, attention to detail, problem-solving, and ability to be self-motivated, yet flexible and adaptable to unforeseen challenges.

Creativity, imagination, and original thinking.

Must be able to work both independently and with a team.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor’s degree in Business Administration, Liberal Arts, or a related field.

Experience in a university, botanic garden, or museum setting.

Proven track record in designing and managing successful projects or programs.

Project management certification.

Driving Required

This job requires a class “C” operator’s driver’s license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver’s license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$45,000 + depending on qualifications

Working Conditions

Will work in all weather conditions, including extreme temperatures.

Long and varied hours, including evenings and weekends, will be required during setup, run time, and breakdown of special events and exhibitions.

Work performed on multiple projects concurrently, under pressure of rigid deadlines and time limitations, at night, on weekends, and on holidays.

May work around standard office conditions, including repetitive use of a keyboard at a workstation.

Will be required to lift heavy objects.

Work Shift

Monday-Friday, 8:00 am - 5:00 pm; evenings, weekends, and holidays will be required during exhibition season.

Required Materials

Resume/CV

3 work references with their contact information including email address; at least one reference should be from a supervisor.

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.