Are you detail-oriented multitasker? Do you know how to make sure things run smoothly?
We are looking for an executive/team assistant to support a team of bankers ranging from MDs and EDs through to junior bankers. There is quite a heavy emphasis on calendar management, including setting up meeting with client offices. You will be working alongside 3 other assistants who look after the rest of the team. Duties include but are not limited to:

• Diary management - co-ordinating, gate keeping, ensuring that schedules are adhered to whilst taking account of conflicting priorities and multiple demands on time
• Arrange meetings, both internal and external (including conference calls and video conferences), taking account of complex diaries and time-zone differences
• Build relationships with clients (internal and external) and their assistants
• Assist in the preparation for various meetings
• Ensure appropriate travel arrangements are made, including necessary visas (operating within UBS Travel Policy. Some out of hours’ assistance required for booking / re-arranging travel / cars
• Process expenses and reimbursement through Concur
• Liaise with numerous management offices and key departments across the Bank
• Assist with any IT issues in a timely manner
• Database administration (e.g. updating Banker Portal database)
• Updating of team distribution lists.
• Cover telephones, taking messages when needed
• Other ad hoc tasks