Position Announcement Position Details

Proposed Start Date 08/01/2025 Classification Title Administrative Support Rank N - No Rank Working Title Executive Specialist and Project Manager Department 100001 - POF President's Office Position Number D97580 Representation UU - Unclassified Unrepresented Renewable Renewable End date, if applicable Position FTE 1 Tenure Status N - not applicable Position Summary

Brief Description of PSU/School/Dept Position Summary The Executive Specialist and Project Manager provides executive support to the Vice President of Public Affairs and Chief of Staff and provides Human Resoures and general administrative support to the Office of Marketing and Communications. These duties require independent judgment, professionalism, confidentiality, integrity, resourcefulness, flexibility, and an ability to easily adapt to change. The position requires a highly organized individual who demonstrates an exemplary professional demeanor and is equally capable of working independently and as a member of a skilled, fast-paced professional team. The Executive Specialist and Project Manager must demonstrate strong interpersonal and problem-solving skills, have excellent communication skills (both written and oral) and be able to prioritize and manage multiple projects simultaneously. Special sensitivity is required in the handling of confidential information and discussions involving a broad spectrum of issues. Ability to work effectively in a quality management environment and with sensitivity to persons of diverse backgrounds and abilities is essential. Must mirror and promote collegial working relationships and a professional office environment.

Please note that this position will be required to work on site at least four days per week. Five days per week on site work is preferred although flexibility for occasional special needs for remote work will be provided. Minimum Qualifications - Bachelor’s degree or equivalent experience
- Two to four years of administrative support.
- Experience with PSU systems and processes.
- Strong writing skills
- Strong organizational skills
- Project management experience

Preferred Qualifications Project management certificate
Experience managing project budgets

Key Cultural Competencies Create an environment that acknowledges, encourages, and celebrates differences. Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds. Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement. Adhere to all of PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct. Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals. Work Days/Hours 40 Total Compensation Range & Benefits Statement Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity. The starting annual salary for this position will be $54,162 but may be negotiated above this rate dependent upon the factors above, the budget of the hiring department, and approval from HR.

Please note that this position will be required to work on site at least four days per week. Five days per week on site work is preferred although flexibility for occasional special needs for remote work will be provided. Application Instructions

Additional Information #internal Additional Application Instructions (deadlines, etc.) Please apply by July 22, 2025 Does this position require the employee to drive a motor vehicle? No Background Check Required Yes Position End Date (if applicable) If you have questions Search Details

Posting Close Date Projected Close Date for Posting Open Until Finalists Identified Application screening begins 07/23/2025 Quick Link https://jobs.hrc.pdx.edu/postings/47692 Supplemental Questions

Required fields are indicated with an asterisk (*).

* In 2-4 sentences, please describe your project management experience including your ability to multitask and coordinate details of multiple concurrent projects.

(Open Ended Question)

* Do you have experience with project management/scheduling and task management software? Yes No * This position is open only to internal PSU employees. Are you currently a PSU employee? Yes No Applicant Documents Required Documents Resume Cover Letter Optional Documents