Executive Secretary
Robert Half Office Team
Description We are looking for an Executive Secretary to provide high-level administrative support in Albany, New York. This is a long-term contract position requiring exceptional organizational skills and attention to detail. The ideal candidate will excel in managing office operations, preparing well-organized correspondence, and maintaining accurate records.
Responsibilities:
• Draft and finalize correspondence, documents, and other materials using computer software based on handwritten notes, rough drafts, or verbal instructions.
• Compose and prepare communications on topics where policies and procedures are clearly defined.
• Create, update, and manage database and spreadsheet records using Microsoft Excel.
• Organize and maintain both confidential and general office files in electronic and paper formats.
• Monitor and track the progress of program activities to ensure timely completion.
• Screen incoming calls and visitors, addressing inquiries about established policies or procedures and directing them to the appropriate contacts.
• Coordinate mailings and ensure timely distribution of materials.
• Manage office supply inventory by placing orders and tracking equipment and resources.
• Perform photocopying, scanning, and other document handling tasks as needed. Requirements • Proficiency in general office functions and administrative tasks.
• Advanced skills in Microsoft Excel, including database and spreadsheet management.
• Strong knowledge of organizational policies and procedures.
• Experience handling sensitive and confidential materials with discretion.
• Ability to manage and maintain accurate records in both paper and electronic formats.
• Excellent computer skills, including familiarity with office software.
• Demonstrated ability to prepare well-organized and precise correspondence and reports.
• Effective communication skills for interacting with C-suite executives and other stakeholders. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
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