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Role Purpose/Business Unit:

 

Provide secretarial and administrative support to the ME: Group Compliance / ME: Group LegalAssist in creating a high-performing team by supporting the wider teams and ensuring team communication, activities and celebrations.Organisational and administrative support for the Vodacom Intellectual Property portfolioYour responsibilities will include:

 

Diary Management:Maintain and manage multiple complex calendars and schedule meetings, and appointments, including booking boardroom and arranging catering on as needed basis.

 

Communication (Oral and Written): Provide secretarial support at various meetings and record minutes.Prepare PowerPoint presentations and reports and assist with preparation and formatting of all manner of documentsCompose and type responses to office correspondence and inquiries for the ME: Group Compliance / ME: Group Legal signature.Liaise with clients, suppliers, service providers and VIP guests.

 

Organisational and administrational support including Office maintenance:Co-ordinate events, meetings conferences, seminars, workshops and management of strategic workshopsCoordinate team building and conference activities.Co-ordinate travel arrangements and business itineraries for national and international travel, including VISA applications, travel bookings and logistics, and logging and claiming of expenses. Keep a complete, confidential and up to date record of all matters related to the Business area.Assist new personnel with obtaining necessary office equipment and management of stationery for division.Create and maintain an effective filing systemResponsible for office area maintenanceAdministration of company tools such as company phones, SIM cards, IT equipmentEnsure health and safety awareness and adherence in the office are adopted by the whole teamEnsure all operational risks are up to date and are managed accordinglyUpdating and maintaining of electronic storage/ repositories of agreements, opinions, reports and other documentsArranging for electronic signature of agreements and other documents using Docu-sign or other electronic signature platformsTracking all tasks and work in progress and reporting on work in progressOther administrative tasks on an as needed basis Relationship Management and Team Culture:Maintain a close working relationship with other divisions within the wider Vodacom business units and relevant Vodafone business units.Understands importance versus urgency of issue, and who needs to be addressed or informedKnows what should be confidential and demonstrates a high level of discretionUnderstands the players who are important to the business and manages those relationships appropriatelyAssisting with onboarding of new team members

 

Budget and Reporting:Ensure deadlines around budgeting, reporting, training etc. are efficiently planned and deliveredEnsure reconciliation of all spendCo-ordinate standard monthly reports and other reports Provide overview of opex budget and direct expenses budget and highlight anomaliesEnsuring the processing of all supplier invoices, claims and expenses (including creating and receipting of purchase orders, and managing records in Excel and budgets in relation thereto).Core competencies, knowledge, and experience:

 

Excellent administration skills are essential Excellent organizational and time management skills are essential Ability to pay attention to detail is important Computer Literacy skills – MS Office (Word, Outlook, Excel, PowerPoint) are essential  Excellent interpersonal and communication skills are essential and a team playerGood oral and written communication skills are essentialAbility to always maintain confidentialityAbility to work under pressure and meet tight deadlines and embraces changeAbility to work independently Results orientated and self-motivatedBusiness awareness of Online, sales, service, marketing and finance is essentialTeam cohesion ability Political savvyAbility to co-ordinate across multiple time zonesGood numeracy skillsKnowledge of Microsoft Office – Word, Outlook, Excel and PowerPoint, SharePoint Microsoft Project, Internet, Oracle etc. is essential  Knowledge of IT/ Telecommunications environment will be an advantage. Knowledge of office management is essentialFinancial administration experience will be beneficialPara-legal experience will be beneficialThe ideal candidate for this role will have:

 

Matric is essential   Secretarial certificate/ diploma or equivalent qualification is essentialA minimum of 3 years executive secretarial experience Minimum 5 years Business Administration experience in a corporate environmentMust have experience in dealing with Directors and Senior Leadership team membersPrevious experience in a Risk Management and Forensic Services function would be an advantageExperience within the telecoms/ ICT or Big 4 Accounting Firm environment would be an advantage We make an impact by offering: Enticing incentive programs and competitive benefit packagesRetirement funds, risk benefits, and medical aid benefitsCell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies

 

 

Closing date for Applications: 15 July 2025

 

The base location for this role is Midrand, Vodacom Campus

 

The company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Vodacom is committed to an organisational culture that recognises, appreciates, and values diversity & inclusion.