Description We are looking for a detail-oriented Executive Secretary and Administrative Assistant to join our team in Albany, New York. This long-term contract role is crucial for supporting the Vaccine Call Center within the Division of Vaccine Excellence, focusing on vaccine order accuracy, inventory tracking, and provider communication. The position offers a hybrid work environment, combining remote and in-office tasks, with training provided to ensure success. Responsibilities: • Process vaccine orders while maintaining communication with healthcare providers to ensure accuracy and compliance. • Utilize the New York State Immunization Information System (NYSIIS) to manage vaccine order data and related processes. • Record and report expired or spoiled vaccines from provider offices, escalating issues to supervisors as needed. • Input and verify provider demographics and vaccine return details within the Vaccine Tracking System (VTrckS). • Compile and present data related to vaccine inventory and provider activities in a clear and organized format. • Monitor vaccine inventory for emergency preparedness and ensure proper tracking procedures. • Manage enrollment forms for providers, including new registrations and annual renewals, while updating profiles when necessary. • Maintain detailed records of vaccine-related purchases and provider activities. • Assist in tracking receipt and managing completeness of required documentation from providers. • Support the development and maintenance of accurate records for internal accountability and reporting purposes. Requirements • Proven experience in customer service, administrative support, or call center operations. • Strong communication skills, both written and verbal, to interact effectively with healthcare providers and team members. • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. • Ability to efficiently input and manage data using web-based applications and tracking systems. • Familiarity with vaccine-related processes or healthcare operations is a plus. • Exceptional organizational skills with a keen attention to detail. • Comfortable working in a hybrid environment, balancing remote and in-office responsibilities. • Demonstrated ability to adapt to new systems and processes while maintaining high levels of accuracy. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .