This position will play a vital role as first point of contact for all visitors. This is a highly interactive position and the ideal candidate will be a team player with a positive and upbeat attitude, and willing to wear multiple hats.  This role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.

Key Responsibilities:

Front Desk and Executive Support:

Greet and welcome high-profile visitors and clients with professionalism. Manage the executive reception area to ensure a professional and welcoming environment.

Communication Management:

Answer, screen, and direct incoming calls to executives, taking messages as necessary. Strong verbal and written communication skills are essential for interacting with executives, clients, and stakeholders. Facilitate communication between executives and internal/external stakeholders.

Administrative and Logistical Support:

Prepare and edit documents, reports, and presentations. Organize and maintain files and records, ensuring confidentiality. Assist in planning and coordinating executive travel arrangements and itineraries. Provide support to the C Suite executive assistants with activities such as: invoice processing, office supplies and various data entry projects.  Participate in various projects and initiatives as needed. 

Event Coordination:

Assist in organizing and coordinating executive events, meetings, and conferences. Manage logistics for meetings, including catering and technical support.

Customer Service and Relationship Management:

Build and maintain positive relationships with clients, partners, and staff. Address inquiries and resolve issues promptly and efficiently. Coordinate parking permit stickers for employees with the building management

Office Management:

Oversee the maintenance and organization of the executive office area.  Manage the conference rooms for equipment operation, cleanliness, supplies and negotiating space. Manage office supplies and equipment for the executive team.

Qualifications:

High school diploma or equivalent; a degree in business administration or a related field is preferred. Proven experience as a receptionist, assistant, or in a similar role. Proficiency in Microsoft Office Suite and other relevant software. Strong communication, interpersonal, and organizational skills. Ability to handle confidential information with discretion. Must be able to work in a fast-paced environment with demonstrated ability to multi-task. Seeks out work and has the personal drive to accomplish tasks Flexes and adapts to new or changing assignments, processes, and people Works effectively as part of a team and independently with limited supervision Professional appearance and demeanor.

The pay range for the role is $35,700 to $60,700. The specific offer will depend on an applicant’s skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program.  Chubb offers a comprehensive benefits package, more details on which can be found on our careers website.  The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.