Overview Executive Office Manager LOCATION: Huntsville, AL JOB STATUS: Full-time (Non-Exempt) CLEARANCE: N/A CERTIFICATION: N/A TRAVEL: Less than 5% Astrion has an exciting opportunity for an Executive Office Manager. In this dynamic role, the Executive Office Manager will manage front desk operations, support day-to-day office and facility functions, and provide high-level administrative assistance to executives. The EOM will be responsible for ensuring a professional, welcoming environment for employees and visitors, coordinating meetings and events, and handling a variety of operational and logistical tasks to keep things running smoothly. The ideal candidate is a dependable self-starter with excellent communication skills, a service-oriented mindset, and the ability to juggle multiple priorities with grace and attention to detail. REQUIRED QUALIFICATIONS / SKILLS High School Diploma required, along with proven experience operating in a front desk environment and performing executive administrative tasks. Strong interpersonal skills with a professional and courteous phone manner. Positive, can-do attitude with the ability to work well with individuals at all levels. Highly reliable and punctual, with excellent organizational and time-management skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Demonstrated ability to manage multiple priorities in a fast-paced environment. Must be willing and able to travel to the Washington, D.C. office several times a week to support meetings and assist the Executive Leadership Team (ELT). PREFERRED QUALIFICATIONS / SKILLS Working knowledge of mail processes, postage machine, FedEx and USPS. RESPONSIBILITIES Visitor & Employee Support Greet visitors and offer beverages to create a welcoming environment Manage visitor access using Traction Guest (pre-registration, sign-in, badge replacements, app updates) Serve as primary point of contact for onsite employees needing assistance or redirection Coordinate special accommodations for guests (dietary, accessibility, etc.) Support Marketing & Communications (MARCOM) with internal company events Create flyers for announcements and events Order and coordinate flower arrangements for employee life events (bereavement, new baby, surgery) Set up office supplies and workspace for new hires Cultivate and maintain positive working relationships with employees and vendors Executive Administrative Support Provide high-level administrative support to executive leadership Schedule and coordinate corporate meetings chaired by executives Manage daily logistical and administrative needs for assigned executives Assist with travel arrangements, itineraries, agendas, and expense reports Prepare internal presentations, spreadsheets, charts, and executive reports Draft and transcribe confidential communications including letters, memos, and interoffice correspondence Handle inquiries and redirect as appropriate on behalf of executive Security & ID Badge Management Distribute ID badges to new hires and provide orientation to workspace/hot desks Collect badges from terminated employees and return to security Manage master key control and maintain accurate records of access fobs issued Facility Operations & Office Management Answer main phone line and route calls appropriately Maintain a clean, tidy, and organized office environment Manage plant care as needed Maintain and restock supply room, kitchen, and coffee/snack areas daily Coordinate Sam’s Club and Amazon orders for office supplies and special requests Ensure accurate nameplate displays for offices and cubicles Handle all mail and shipping logistics (FedEx, UPS, USPS): receive, sort, deliver, and prepare outbound shipments Pick up items from post office as needed Decorate the office for seasonal holidays Assist with office moves (supplies, movers, donation coordination) Act as liaison to building management; coordinate with janitorial and maintenance staff Oversee operations for the company apartment: Maintain cleaning schedules and key logs Coordinate inventory and restocking Travel to office as needed for off-hours or urgent apartment access Resolve package delivery issues across all Astrion and Axient locations Meeting Coordination Clean and reset conference rooms after meetings Manage scheduling, setup, and logistics for all conference room reservations Coordinate catering for meetings and events Provide IT/AV support, including Teams call setup Support classified meetings and maintain knowledge of VARS procedures Expense Report & Credit Card Support Assist employees with entering and editing expense reports Maintain and upload credit card receipts with correct charge codes for executive leaders What We Offer Competitive salaries Continuing education assistance Professional development allotment Multiple healthcare benefits packages 401K with employer matching Competitive time off policy along with a federally recognized holiday schedule Who We Are At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to “Be the Difference”. This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish, and our company continuously evolves. We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what’s possible. We promote collaboration and empowering our teams is at the core of our success. Be the Difference Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, and Huntsville, AL with an additional 36 locations across the U.S. Join Astrion and Be the Difference in your career and the world! Astrion is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.