We’re seeking a highly organized, proactive Executive Coordinator to serve as the strategic partner to executive leadership. This role is ideal for someone who thrives on managing complexity, brings clarity to fast-paced workflows, and treats the executive’s time and priorities like a high-value portfolio. You’ll be responsible for managing schedules, preparing meetings, tracking initiatives, and ensuring the executive is consistently prepared, informed, and focused on high-level decision-making. If you’re detail-oriented, discreet, and energized by enabling leadership success—this is your opportunity to make a meaningful impact. Key Responsibilities * Project manage the executive’s calendar, priorities, and daily workflow * Prepare agendas, briefing materials, and follow-up trackers for meetings * Track key initiatives and deadlines across departments * Draft and manage professional communications with clarity and discretion * Coordinate travel logistics and expense reporting * Serve as a central point of contact for internal and external stakeholders * Anticipate needs and proactively manage shifting priorities Education & Experience * Bachelor’s degree in Business Administration, Communications, or related field preferred * Minimum 5 years of experience supporting senior executives or managing complex administrative operations * Experience in fast-paced, high-trust environments with cross-functional exposure Knowledge, Skills & Abilities * Expertise in calendar and schedule management * Strong written and verbal communication skills * Proficiency in Microsoft Office and project tracking tools * Ability to anticipate needs, maintain confidentiality, and manage competing priorities * High emotional intelligence and organizational awareness Work Environment & Physical Demands * Professional office setting with hybrid flexibility * Fast-paced, deadline-driven environment with occasional extended hours * Prolonged periods of computer work; occasional lifting of materials up to 20 lbs