Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair, upgrading existing mechanical, electrical, and controls systems to provide the most efficient economic solutions to meet customer expectations.

Job Title: Executive Coordinator 

Principal Duties and Responsibilities

Coordinate the onboarding process by preparing documentation and ensuring all compliance-related forms are completed accurately. Provide daily administrative and operational support to leadership and various departments to maintain smooth office operations. Arrange travel logistics, including booking flights, accommodations, and transportation, while managing last-minute changes as needed. Registering the P-Cards process for all offices, obtaining applications, securing management approval, completing the cardholder agreement, application submission, account creation, card activation, and data entry. Maintain office supplies, inventory access, and coordinate with shipping couriers. Assist with scheduling, planning, and organizing executive meetings and company events. Create detailed reports and track key administrative activities to support operational efficiency. Perform other duties as assigned to support the needs of the organization.

Job Specifications (incl. Education requirements, minimal experience, computer skills required, etc.)

A high school diploma is required; a bachelor’s degree in business administration or communication is preferred. 5+ years of experience as an administrative professional, ideally supporting senior leadership in a fast-moving environment. Strong administrative skills, team player, and positive attitude. Proficient in computer applications and software with Microsoft Word and Excel. Experience with SharePoint and Coins preferred. A high level of integrity, professionalism, and discretion when handling sensitive information. This position is on-site 5 days a week, Monday through Friday. Flexible schedule and occasional travel may be required.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled.

Compensation Range:   $34 - $39 per hour 

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program. 

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. 

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