Imagine yourself…

Collaborating with a bright, diverse, global team. Joining a colorful company with a proven track record of success and an exciting future ahead.

It’s all possible with a role at X-Rite Pantone, the global leaders in color science and technology.

Pantone, a Veralto company, provides a universal language of color that enables color-critical decisions through every stage of the workflow for brands and manufacturers. More than 10 million designers and producers around the world rely on Pantone products and services to help define, communicate and control color from inspiration to realization – leveraging advanced X-Rite technology to achieve color consistency across various materials and finishes for graphics, fashion and product design.  

The Executive Assistant provides administrative support exclusively for the President of Pantone. Under the direction of the President, works with minimal supervision to handle details of a highly confidential and critical nature. This role also contributes to a positive and productive work environment by overseeing office facilities and supporting employee engagement initiatives.

This role will be hybrid with 3 days onsite at the Pantone office in Carlstadt, New Jersey.  

In this role, a typical day will look like:

Agenda & Inbox Management

Efficiently manage and coordinate complex schedules including prioritizing meetings (internal and external), time-sensitive discussions, calls, and appointments while considering time zones.Manage and coordinate all aspects of executive meetings including conference room reservations, teleconference & videoconference set-up, catering, printing and associated meeting logistics including transport and related social activities (both local onsite meetings, customer visits and offsite meetings).Participate as a partner to the President, assisting in scheduling, drafting agenda, preparing and/or consolidating presentation materials (including editing for format and consistency) and attending executive meetings. Afterwards archive materials in a consistent way and follow up on to do’s/deadlines.Monitor all incoming emails for action items and to ensure timely response as required.Monitor status of key deliverables; establish, manage and adhere to action plans with President to meet deadlines.Organize and execute all offsite meetings and retreats for the President (ex. President’s Club), including budget management, location sourcing, site visits, contract negotiation, and vendor management.Participate actively in the planning and execution of engagement and company events (holiday parties, community events, teambuilding, etc.).

Travel & expense management

Arrange comprehensive domestic and international travel arrangements, including flights, accommodations, and ground transportation, ensuring smooth and efficient logistics. This requires adaptability and responsiveness to manage last-minute changes or disruptions during travel.Independently prepare expense reports and purchase orders with a solid understanding of the expense reporting, invoicing, purchase order procedures and budget process.Review and approve team members expense reports on behalf of the President, as well as purchasing orders, holiday approval requests and other administrative approvals to ensure compliance with company policies and efficient workflow.

Internal/External Communications

Communicate directly and on behalf of the President. Provide a bridge for smooth communication between the President's office and internal departments/external partners, demonstrating leadership to maintain credibility, trust, and support with senior management staff.Prepare, review, and refine a range of documents and reports—including OPS/PD materials, President’s letters, employee communications, speeches, and other meeting materials—ensuring accuracy and consistency with the organization’s messaging.Manage and regularly update internal email distribution lists to ensure accurate and efficient communication across departments and teams (with IT/HR).Coordinate the onboarding of new direct reports (immersion plan, IT equipment, corporate credit card, etc.).Develop, document, and implement standardized procedures and workflows to streamline daily operations and enhance team productivity.Propose new and creative ideas to enhance communication strategies and improve internal processes.

Facility Management

Provide project management services for design and space planning projects to optimize the efficiency of the site workspaces; Manage aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.Ensure the smooth and efficient management of headquarters facilities, either through direct oversight or by coordinating with the Receptionist or Facility Manager.General support to visitors, including transportation, lodging and any other logistic recommendations to ensure a friendly and personal experience.Respond to requests and questions about office operations and procedures.Maintain common areas and be the point person for maintenance, mailing, shipping, supplies, equipment, and errands.Process incoming mail and packages; arrange for the shipment and delivery of domestic and international packages.Coordinate ordering and stocking office supplies and other office materials.Coordinate with IT department on all office equipment issues in common areas and conference rooms.

Project Management

Work on specific projects as assigned by the President.Mentor, coach, and develop other EA’s; creates inclusive culture amongst the EA community within your operating company.

 

The essential requirements of the job include:

High School Diploma required. A bachelor’s degree is preferred. Business school or college courses preferred in a relevant subject area, such as office administration.5+ years’ experience supporting a CEO/President of an international company.

Skill Requirements:

You have proven organizational skills and know how to efficiently handle all tasks accurately and in a timely manner.You take pride in working with the highest levels of attention to detail, completing work to excellent standards, as well as working independently and eager to learn more about the industry and company.You can set priorities, meet deadlines in a fast-paced, changing environment and be able to reprioritize work as necessary and follow up meticulously.You are a critical thinker, a person with a “can do it” attitude and a strong personality. You dig into details to find the root cause with the ability to resolve and implement countermeasures.You are unafraid to ask questions when tasks or direction is not clear and provide honest two-way feedback.You are an excellent communicator - able to interact with people of all levels in a confident, professional manner. You communicate with professionalism in verbal and written communication and show leadership, build relationships with staff, clients and external partners.You have integrity and are discrete, reliable and dedicated.Excellent knowledge of MS office (PowerPoint, Excel, Word, Outlook, Teams), strong technical skills to trouble shoot technical issues.You speak and write fluently in English.

Pantone is proud to part of the Product Quality & Innovation segment of Veralto (NYSE: VLTO), a $5B global leader dedicated to ensuring access to clean water, safe food and medicine, and trusted essential goods. When you join Veralto’s vibrant global network of 17,000 associates, you join a unique culture and work environment where purpose meets possibility: where the work you do has an everyday impact on the resources and essentials we all rely on, and where you’ll have valuable opportunities to deepen your skillset, pursue your ambitions, and grow your career. Together, we’re Safeguarding the World’s Most Vital Resources™—and building rewarding careers along the way.

US ONLY: 

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associate’s position within the salary range will be based on several factors, including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.

The compensation range for this role is $93,000 - $103,200 USD per year. This job is also eligible for Bonus Pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. 

US residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve.  Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.

The EEO posters are available here.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at applyassistance@veralto.com to request accommodation.
 

Unsolicited Assistance

We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies, in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.