Executive Assistant (Speaker Outreach Expert & Community Engagement) - Freelance, Remote
Magic One
Executive Assistant (Speaker Outreach Expert & Community Engagement) - Freelance, Remote
Description\nAbout the Client
Our client is a startup focused on copywriting and business coaching, preparing to launch an annual virtual speaker summit. The summit targets women business owners in the direct-to-consumer (DTC) physical product ecommerce niche. Tara aims to build a high-quality network of expert speakers aligned with her audience to create impactful, ongoing engagement.
Why does this role exist?
This role exists to support the successful launch and management of the client's inaugural virtual speaker summit, requiring 28 confirmed speakers from approximately 300 qualified prospects. The Executive Assistant will lead deep, multi-platform speaker research and outreach efforts, ensuring only the most relevant and engaged experts are invited. Additionally, the assistant will foster community interaction within a Facebook group and provide content support to maintain momentum throughout the event.
The Impact you’ll makeSpeaker Research & Outreach\nConduct deep research using platforms including podcasts (Spotify, others), Instagram, LinkedIn, Google, and similar summits.\nFollow detailed “rabbit hole” research methods to identify 300 qualified speaker prospects meeting strict criteria.\nCustomize and send outreach emails based on provided templates.\nConfirm speaker qualifications, including verifying email list size and audience alignment.\n
Community Engagement\nManage and engage with members in the Facebook group by responding to comments and fostering meaningful conversations.\nAssist with posting and editing video content using Canva as needed.\n
Data Management\nMaintain and update comprehensive spreadsheets and databases tracking speaker outreach and summit communications.\nUse tools such as Google Sheets, Slack/WhatsApp, and email for effective communication and data tracking.\n
Skills, Knowledge and ExpertiseRequired:\nProven experience in speaker outreach and research across multiple platforms (podcasts, Instagram, LinkedIn, Google).\nDemonstrated ability to conduct thorough lead research and “rabbit hole” exploration to build quality lists.\nExperience managing and engaging online communities, preferably Facebook groups.\nProficiency with communication and productivity tools: email, Google Sheets, Slack/WhatsApp, Canva.\nExcellent written and verbal English communication skills.\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nExceptional research skills with a detail-oriented, investigative mindset.\nStrong communication and interpersonal skills for outreach and community engagement.\nAbility to multitask and manage time effectively in a remote, flexible environment.\nProactive, self-motivated with a results-driven approach.\nTech-savvy with experience using digital tools for outreach, collaboration, and content creation.\nYou should apply if… \nYou enjoy deep, investigative research and are comfortable “following rabbit holes” to find the best leads.\nYou are passionate about supporting women entrepreneurs and aligning outreach with niche audiences.\nYou thrive in a startup environment requiring initiative, independence, and adaptability.\nYou are skilled at building genuine connections through thoughtful communication.\nYou want to contribute meaningfully to a growing business and its community.\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday to Friday, 8:00 AM – 4:00 PM Pacific Time\nCompensation:\n$6 per hour\nNo benefits package included\n
Benefits
Department: Support & Leadership
Employment Type: Full Time
Location: Global+
Reporting To: Client via Magic
Compensation: $6.00 / hour
Description\nAbout the Client
Our client is a startup focused on copywriting and business coaching, preparing to launch an annual virtual speaker summit. The summit targets women business owners in the direct-to-consumer (DTC) physical product ecommerce niche. Tara aims to build a high-quality network of expert speakers aligned with her audience to create impactful, ongoing engagement.
Why does this role exist?
This role exists to support the successful launch and management of the client's inaugural virtual speaker summit, requiring 28 confirmed speakers from approximately 300 qualified prospects. The Executive Assistant will lead deep, multi-platform speaker research and outreach efforts, ensuring only the most relevant and engaged experts are invited. Additionally, the assistant will foster community interaction within a Facebook group and provide content support to maintain momentum throughout the event.
The Impact you’ll makeSpeaker Research & Outreach\nConduct deep research using platforms including podcasts (Spotify, others), Instagram, LinkedIn, Google, and similar summits.\nFollow detailed “rabbit hole” research methods to identify 300 qualified speaker prospects meeting strict criteria.\nCustomize and send outreach emails based on provided templates.\nConfirm speaker qualifications, including verifying email list size and audience alignment.\n
Community Engagement\nManage and engage with members in the Facebook group by responding to comments and fostering meaningful conversations.\nAssist with posting and editing video content using Canva as needed.\n
Data Management\nMaintain and update comprehensive spreadsheets and databases tracking speaker outreach and summit communications.\nUse tools such as Google Sheets, Slack/WhatsApp, and email for effective communication and data tracking.\n
Skills, Knowledge and ExpertiseRequired:\nProven experience in speaker outreach and research across multiple platforms (podcasts, Instagram, LinkedIn, Google).\nDemonstrated ability to conduct thorough lead research and “rabbit hole” exploration to build quality lists.\nExperience managing and engaging online communities, preferably Facebook groups.\nProficiency with communication and productivity tools: email, Google Sheets, Slack/WhatsApp, Canva.\nExcellent written and verbal English communication skills.\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nExceptional research skills with a detail-oriented, investigative mindset.\nStrong communication and interpersonal skills for outreach and community engagement.\nAbility to multitask and manage time effectively in a remote, flexible environment.\nProactive, self-motivated with a results-driven approach.\nTech-savvy with experience using digital tools for outreach, collaboration, and content creation.\nYou should apply if… \nYou enjoy deep, investigative research and are comfortable “following rabbit holes” to find the best leads.\nYou are passionate about supporting women entrepreneurs and aligning outreach with niche audiences.\nYou thrive in a startup environment requiring initiative, independence, and adaptability.\nYou are skilled at building genuine connections through thoughtful communication.\nYou want to contribute meaningfully to a growing business and its community.\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday to Friday, 8:00 AM – 4:00 PM Pacific Time\nCompensation:\n$6 per hour\nNo benefits package included\n
Benefits
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